PeopleSoft integration with SEVIS requires specific Person/Record fields in bio/demo areas be formatted according to SEVIS requirements. Each student included in the batch SEVIS process should be reviewed and have their bio/demo information updated and formatted accordingly. Updating a student’s bio/demo information can trigger Events to be reported to SEVIS in batch.

Additionally, staff can manage the student’s SEVIS record within pages in PeopleSoft to support additional business processes, such as recording Employment Authorization requests and adding Full Course Exceptions to students enrolled less than full-time which does not need to be reported to SEVIS. The information below is intended to provide colleges guidance on performing a User Acceptance Test on this business process. The business process shown in the flow diagrams below may be only part of what is needed to complete an end-to-end test of a full business cycle. Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end

Printable View of CE.001.1 Manage Student Record

CE.001.1.1 Add Student Legal Name

CE.001.1.2 Add Student Permanent Address (Foreign address only; Country and Address 1 fields required)

CE.001.1.3 Update Home Address

CE.001.1.4 Remove Home Address

CE.001.1.5 Add Birth Information

CE.001.1.6 Enter SEVIS Visa/Permit Data

CE.001.1.7 Enter SEVIS Citizenship/Passport Data

CE.001.1.8 Add/Update Mailing Address

CE.001.1.9 Add/Update Phone Number

CE.001.1.10 Add/Update Email Address

NOTE* The below tests require the students to have an I-20/SEVIS Master component in ctcLink first. It is recommended you return to these steps (if applicable to your business process) after you have completed the other SEVIS related testing.

CE.001.1.11 Add Full Course Exceptions for an Individual (If applicable to college business process)

CE.001.1.12 Add Employment Authorization (If applicable to college business process)

• Staff add legal name type for students from a variety of countries to match passport Machine Readable Zone (MRZ), including students without a first name using a “-” in the first name field
• Staff add foreign addresses as permanent addresses for students from a variety of countries
• Staff update home addresses to a U.S. address for a variety or students
• Staff delete home addresses for a variety of students with no U.S. address
• Staff update birth information for all students included in the previous tests
• Staff update visa/permit and citizenship information for all students included in previous tests
• Staff add a mailing address for an international student
• Staff add an additional phone number to the student’s record and mark it as preferred
• Staff add a new email address to the student’s record and mark it as preferred
• Staff manually add a Full Course Exception for a student your college has granted permission for them to enroll in less than full-time according to the academic level/load rules, but meets the full-time requirement because of the work required for that program (i.e. graduate assistant).
  • Note: This is not the same process for authorizing a reduced course load
• Staff add a new OPT Employment Authorization request to a student’s record

• Error Condition: A staff member does not enter a legal name type for a student
  • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
• Error Condition: A staff member attempts to save a student record with no value in the first name field for a student with no first name
  • Expected Behavior: Staff will receive a PeopleSoft error message and cannot save the page
• Error Condition: A U.S. address exists in the Permanent Address field type
  • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
• Error Condition: A foreign address exists in the Home Address field type
  • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
• Error Condition: A student is missing their birth city listed in the Birth Country field
  • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
• Error Condition: A student has their foreign country listed on the Citizenship table but is missing the USA - Alien Temporary row
  • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
• Error Condition: A student has a USA - Alien Temporary row listed on the Citizenship table but is missing the foreign country row
  • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
• Error Condition: A student is missing the applicable USA visa row on their Visa/Permit table
  • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
• Error Condition: A student is missing the applicable  visa row on their Visa/Permit table
  • Expected Behavior: There will be an error in the subsequent SEVIS Alerts process
• Error Condition: A staff member enters a new email address for a student but does not mark it as preferred
  • Expected Behavior: The students new email is not reported to SEVIS
• Error Condition: A staff member enters a phone number for a student but does not mark it as preferred
  • Expected Behavior: The student’s new phone number is not reported to SEVIS
• Error Condition: A staff member enters a phone number for a student but does not mark it as preferred
  • Expected Behavior: The student’s new phone number is not reported to SEVIS
• Error Condition: A staff member does not enter a Full Course Exception for an eligible student
  • Expected Behavior: The student will appear on the Select Alerts to Report  F/M page for colleges to process an authorization to drop below full course
• Error Condition: A staff member enters an OPT Employment Authorization for an eligible student but sets the status to Approved
  • Expected Behavior: The Employment Authorization Request will not appear on Select F/M Alerts to Process page and will not be reported to SEVIS in batch

UAT CE.001 SEVIS Testing

CE.001.2 Add Dependent Data