Reporting Time Using a Timesheet - 13a

Purpose:  Use this document as a reference for reporting time using a timesheet in ctcLink.

Audience:  Elapsed Time and Punch Time Reporters

Reporting Time Using a Timesheet - Elapsed Time

Navigation:  HCM Self Service > Time Reporting > Timesheet

  1. Change the date to the appropriate time period.
  2. Click the Refresh button to update the date.
  3. Navigate to prior or future timesheets by click the Previous Week and Next Week links.
  4. Enter the hours worked for each day in the Time Reporting section.
  5. Click the Time Reporting Code drop-down menu and select the appropriate TRC code.
  6. Use an additional line if using multiple TRC codes. Click the Add a Row (+) button to generate more lines.
  7. Click the Submit button when complete.

Note: Click the Save for Later button to calculate hours before submitting them, or to just save the time just entered.

  1. Click the OK button.
Message
  1. Click the OK button.
Submit Confirmation
  1. The Reported Hours field is updated with the saved time.
  2. Review the Time Reported Status section for various options to view time, absences, and exceptions

Note: Notice the additional TRC Code is included in the Reported Time Status section.

Note: When the Save for Later button is used, it generates a message box. Select Yes or No to validate time.

Message

Reporting Time Using a Timesheet - Punch Time

Navigation:  HCM Self Service > Time Reporting > Timesheet

  1. Change the date to the appropriate time period.
  2. Click the Refresh button to update the date.
  3. Navigate to prior or future timesheets by click the Previous Week and Next Week links.
  4. Enter the hours worked for each day in the Time Reporting section.
    1. In the In field, enter the time arrived.
    2. In the Lunch field, enter the lunch start time.
    3. In the second In field, enter lunch end time.
    4. In the Out field, enter the departure time.

Note: Enter the time in 24-hour standard time (Ex: In: 8:00 Lunch: 12:00 In: 13:00 Out: 17:00) to reduce errors. However, if using regular time; enter AM and PM behind the entry. (Ex. In: 8:00AM Lunch: 12:00PM In: 1:00PM Out: 5:00PM  no spaces between the number and AM/PM.)

  1. Click the Time Reporting Code drop-down menu and select the appropriate TRC code.
  2. Click the Submit button when complete.

Note: Click the Save for Later button to calculate hours before submitting them, or to just save the time just entered.

Actions

Note: This screenshot shows time entered in 24-hour time (military time) and 12-hour time (regular time).

  1. Click the OK button on the Message page to certify that time reported is true and accurate.
Message
  1. Click the OK button on the Timesheet page to submit confirmation.
Submit Confirmation
  1. The Reported Hours field is updated with the saved time.
  2. Review the Time Reported Status section for various options to view time, absences, and exceptions.

Note: When the Save for Later button is used, it generates a message box. Select Yes or No to validate time.

Message

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