Enrolling Time Reporters - 15b

Purpose: Use this document as a reference for how to enroll time reporters in ctcLink

Audience: Time and Labor Administrator or HR Specialist

NOTE: All employees need to be enrolled as time reporters, including employees who are only exception time reporting.

Enrolling Time Reporters

Navigation:  Main Menu > Time and Labor > Enroll Time Reporters > Create Time Reporter Data

  1. Enter the Empl ID.
  2. Click the Search button.
Find an Existing Value
  1. Enter the Payable Time Start Date - the date you expect the employee to start being paid.

Note: This date is important for time reporters in a workgroup defined for exception time reporting who will have payable time created from schedules.

  1. The Effective Date will prepopulate and is normally the same as the Payable Time Start Date.
  2. Ensure the Status field is Active.
  3. Ensure the Send Time to Payroll checkbox is selected.
  4. Select the Time Reporter Type.
  5. Select the Elapsed Time Template.
  6. If applicable, click the Punch Time Template lookup icon and select PSPCH_NONE.
  7. Select the Time Period ID.
  8. Click the Workgroup lookup icon and select the appropriate option. (see Workgroup Matrix at the end of this document as a guide when selecting the Workgroup)
  9. Click the Save button.
Time Reporter Data

Workgroup Matrix

Workgroup

Description

Time Reporter Type

Rule Program

Hol Schedule

Schedule Group

Sched ID

170CLSNRE

Classified NonRep Exception

Exception Time Reporting

GBL-CLASS

WACTC

WACTC

ELAPS8HRDAY

170CLSNRP

Classified NonRep Positive

Positive Time Reporting

GBL-CLASS

WACTC



170CLSREPE

Classified Rep Exception

Exception Time Reporting

GBL-CLASS

WACTC

WACTC

ELAPS8HRDAY

170CLSREPP

Classified Rep Positive

Positive Time Reporting

GBL-CLASS

WACTC



170EXNRE

Exempt NonRep Exception

Exception Time Reporting

GBL-EXEMPT

WACTC

WACTC

ELAPS8HRDAY

170EXNRP

Exempt NonRep Positive

Positive Time Reporting

GBL-EXEMPT

WACTC



170EXREPE

Exempt Rep Exception

Exception Time Reporting

GBL-EXEMPT

WACTC

WACTC

ELAPS8HRDAY

170EXREPP

Exempt Rep Positive

Positive Time Reporting

GBL-EXEMPT

WACTC



170FACULTY

Faculty

Exception Time Reporting

GBL-EXEMPT

WACTC

WACTC

ELAPS8HRDAY

170MADJNCT

Monthly Adjunct

Positive Time Reporting

GBL-EXEMPT

WACTC

WACTC

PTFACULTY

170MFACLTY

Monthly Faculty

Exception Time Reporting

GBL-EXEMPT

WACTC

WACTC

ELAPS8HRDAY

170MHOURLY

Monthly Hourly

Positive Time Reporting

GBL-PUNCH

WACTC

WACTC

 

170MSTUDNT

Monthly Student

Positive Time Reporting

GBL-PUNCH

WACTC



170MVOLNTR

Monthly Volunteer

Positive Time Reporting

GBL-EXEMPT

WACTC



220ADJUNCT

Adjunct

Positive Time Reporting

GBL-EXEMPT

TCCHOL

WACTC

PTFACULTY

220CLSNRE

Classified NonRep Exception

Exception Time Reporting

GBL-CLASS

TCCHOL

WACTC

ELAPS8HRDAY

220CLSNRP

Classified NonRep Positive

Positive Time Reporting

GBL-CLASS

TCCHOL



220CLSREPE

Classified Rep Exception

Exception Time Reporting

GBL-CLASS

TCCHOL

WACTC

ELAPS8HRDAY

220CLSREPP

Classified Rep Positive

Positive Time Reporting

GBL-CLASS

TCCHOL



220EXNRE

Exempt NonRep Exception

Exception Time Reporting

GBL-EXEMPT

TCCHOL

WACTC

ELAPS8HRDAY

220EXNRP

Exempt NonRep Positive

Positive Time Reporting

GBL-EXEMPT

TCCHOL




220EXREPE

Exempt Rep Exception

Exception Time Reporting

GBL-EXEMPT

TCCHOL

WACTC

ELAPS8HRDAY

220EXREPP

Exempt Rep Positive

Positive Time Reporting

GBL-EXEMPT

TCCHOL



220FACULTY

Faculty

Exception Time Reporting

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