External Test Score Load 02e

Purpose:  Use this document as a reference for how to load external test scores in ctcLink.

Audience:  Test Loading Staff

Load the Test Score File

Add a New Value tab
  1. Enter an existing Run Control ID or Click the Add a New Value tab and create a new Run Control ID.
  2. Click the Add button.
Run File Parser
  1. Select the File Mapping ID for the Test being loaded.
Run File Parser
  1. Click Run button.
  2. Click on the Process Monitor link.
Process Scheduler Request
Process List tab
  1. Click Refresh to update the Run Status until it shows Success and Posted.

Validate the Test Score Load

Search Criteria
  1. On the Prospect/Admissions Staging page:

a. Select Constituent Status: Loaded

b. Input Status Date

  1. A list of loaded scores will appear below, click on a row to view individual student data.
Academic Information tab

Process the Loaded Test Scores

Search Criteria
  1. Enter an existing Run Control ID or Click the Add a New Value tab and create a new Run Control ID.
  2. Click the Add button.
Selection Parameters tab
  1. Input the following values:

a. Transaction Name: Input or Look Up

b. ID Selection: Select Population Selection

c. Select the Process Submitted Transactions checkbox

d. Select the Run Search Match checkbox

e. Select the Post Constituents checkbox

f. Select the Post Transaction Data checkbox

g. Selection Tool: Select PS Query

h. Query Name: Input CTC_TESTLD_POPSEL

  1. Click the Edit Prompts link

a.  Site ID: Input Site ID

b.  Test ID: Select Test ID to match the test type being loaded, see table below

Test ID table
  1. Click the Preview Selection Results to view the query results before processing.
  2. Click Return to return to processing page.
  3. Click the Search Match Parameters tab.
Search Match Parameters
  1. Verify

a.  Search Parameter: PSCS_TRADTIONAL

b.  Search Result Code: PSCS_TRAD_RESUL

  1. Click the Run button.
Process Scheduler Request
  1. Select only the I-108 External Test Score process, leave all other processes unchecked.
  2. Click the OK button.
Process List tab
  1. Click Refresh to update the Run Status until it shows Success and Posted

Validate the Test Scores are Applied to the Student Records

  1. Choose students from the load above to verify the results have posted to the student record.
Search Criteria
  1. Look up Student by Name or ID.
Test Results
  1. Verify data loaded as expected.

0 Comments

Add your comment

E-Mail me when someone replies to this comment