Matriculating Applicants by Batch 02h

Purpose:  Use this document as a reference for matriculating students by batch in ctcLink.

Audience: Admissions office

Batch Matriculation requires 3 processes in ctcLink.

  • Run the Mass Change Definition process
  • Run the Applicant Program Update process
  • Run the Activate Applicant process

Running the Mass Change Definition Process

Navigation:  Main Menu → Student Admissions → Processing Applications → Mass Change → Run Mass Change

  1. Enter an existing Run Control ID or click the Add a New Value tab and create a new one.
  2. Click the Add or Search button.
Add a New Value tab
  1. Select Execute Mass Change Group radio button.
  2. Click the Mass Change Group ID lookup icon and select the appropriate option.
  3. Click the Run button.
Run Mass Change tab
  1. If the server name does not prefill, select the PSUNX option from the Server Name drop-down menu.
  2. Click the OK button.
Process Scvheduler Request
  1. Click Process Monitor link and make note of the Process Instance.
Run Mass Change tab
  1. Click the Refresh button until the Run Status field is Success and the Distribution Status field is Posted.

Note: The process may take time to run based on quantity of records processed.

Process List tab

Running the Applicant Program Update Process

Navigation:  Main Menu → Student Admissions → Processing Applications → Update Applications → Application Program Update

  1. Enter an existing Run Control ID or click the Add a New Value tab and create a new Run Control ID.
  2. Click the Add or Search button.
Add a New Value tab
  1. Click the Run button.
Application Prog Update
  1. If the server name does not prefill, select the PSUNX option from the Server Name drop-down menu.
  2. Click the Select box next to each process.
  3. Click the OK button.
Process Scheduler Request
  1. Click Process Monitor link and make note of the Process Instance.
Application Prog Update
  1. Click the Refresh button until the Run Status field is Success and the Distribution Status field is Posted.

Note: The process may take time to run based on quantity of records processed.

Process List tab

Running the Activate Applicant Process

Navigation:  Main Menu → Student Admissions → Processing Applications → Update Applications → Activate Applications

  1. Enter an existing Run Control ID or click the Add a New Value tab and create a new Run Control ID.
  2. Click the Add or Search button.
Activate Applicants
  1. Enter or select the Institution.
  2. Enter or select the Career.
  3. Click the Run button.
Activate Applicants
  1. If the server name does not prefill, select the PSUNX option from the Server Name drop-down menu.
  2. Click the Select checkbox next to each process.
  3. Click the OK button.
Server Name
  1. Click the Process Monitor link and make note of the Process Instance.
Activate Applicants
  1. Click the Refresh button until the Run Status field is Success and the Distribution Status field is Posted.Note: The process may take time to run based on quantity of records processed.
Process List tab

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