Reducing Undisbursing Aid 23L

Purpose: Use this document as a reference for how to Reduce and Un-disburse Aid in ctcLink.

Audience: FA  Technician/Counselor

Reducing Aid

Navigation:  Main Menu > Financial Aid > Awards > Award Processing > Assign Awards to a Student

  1. Enter the Student ID, Academic Institution, and Aid Year then click Search.
Find an Existing Value tab
  1. From the Assign Awards to a Student page choose the Action letter/code based on the status of the award.
    1. B = Offer/Accept
    2. O = Offer
  2. Under the Offered column enter the award dollar amount.
Student Aid Package tab
  1. The Award Disbursement/Split page opens.
  2. Check the Custom Split checkbox.
  3. Enter the adjusted amounts for the award terms in the Offered column then click OK.
Award Disbursement Split
  1. The Accepted field will automatically populate with the dollar amount under the Student Aid Package tab.
  2. Click Validate and then Post.
Student Aid Package tab

Un-disburse Adjusted Aid

Navigation:  Main Menu > Financial Aid > Disbursement > Disburse Aid

  1. Enter the Student ID, Academic Institution, and Aid Year, then click Search.
Find an Existing Value
  1. Click the appropriate Term from the Search Results.
Search Results
  1. From the Disburse Aid page click the Authorization button for the desired Item Type.
  2. The Disbursement button will highlight; click to complete the disbursement process.
Disburse Aid
  1. View the results on the View Customer Account page.

Navigation:  Main Menu > Student Financials > View Customer Accounts.

  1. Enter the Business Unit and Student ID then click Search.
  2. Click on the Items by Term link and scroll to the Term associated with the adjustment.

For the example below, the TCC Grant was adjusted.

Before

View Customer Account

After

View Customer Account

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