College Bound Scholarship 23

Purpose:  Use this document as a reference on how to perform the outbound and inbound processes to collect eligibility data for college bound students with scholarships using ctcLink.

Audience:  Financial Aid Staff

There is a two step process for the College Bound Scholarship process.

CBS Outbound Process

Pulls all SSN’s for students that are eligible for State Need Grant and creates a file to upload to the WASC cruncher to collect CBS eligibility data

Navigation:  Main Menu > Financial Aid > CTC Customer > CTC Interfaces > College Bound Scholarship > College Bound Outbound Process

  1. Enter a new or existing Run Control ID.  
  2. Select Search.
  3. Enter Academic Institution.
  4. Enter Aid Year.
  5. Select Run.

From the Process Scheduler Request page click the Select box and select OK.

  1. Select the Process Monitor link.
  2. Select the Refresh button.  
  3. Check the Run Status of the Process Instance number assigned in earlier step.
  1. From the Process Monitor page select the ‘Details’ link.
  1. From the Process Detail page click the ‘View Log/Trace’ link.
  1. From the View Log/Trace page select the CBSOutbound_2018.txt link.
View Log/Trace Page
  • A list of Social Security numbers will appear.  Copy and paste list into Notepad or Word and save as a .txt file.
  • Save the newly created file to your computer.
  • It is now ready for the WSAC cruncher process.  
CBS Outbound File Name

Instructions for using the WSAC Portal can be found at the WSAC resources site.

http://www.wsac.wa.gov/FAA-resources

CBS Inbound Process

Before proceeding with the College Bound Inbound process, be sure that the prior steps have been completed and you have access to the file you saved from the CBS Cruncher.

The inbound processes data returned in the file received from the WSAC Cruncher, inserting a new row on the CBS Eligibility Data page with the exact information received in the file.

Navigation:  Main Menu > Financial Aid > CTC Custom > CTC Interfaces > College Bound Scholarship > College Bound Inbound Process

  1. Enter a New or Existing Run Control ID.
  2. Select External File from the Selection Tool.
  3. Select Upload File.
  4. Select Choose File and choose the appropriate file and select  Upload.
  5. Select File Mapping value ‘College Bound Inbound’.
  6. Enter Academic Institution and Aid Year.
  7. Select Preview Selection to see student results (take note of a student ID to validate)
  8. Select Run.

Validate Results

Navigation:  Main Menu > Financial Aid > CTC Custom > CTC Interfaces > College Bound Scholarship > College Bound Eligibility View

  1. Enter Academic Institution and Aid Year.
  2. Select Search.
  3. Select a student record from the list and confirm that all fields are populated.
College Bound Eligibility View

You have successfully run the processes involved for College Bound Scholarship.

End of procedure.