Generate Award Letter v2

Purpose:  Use this document as a reference on how to run the Generate Award Letter process using ctcLink.

Audience: Financial Aid staff

Generate Award Letter

If this is the first time adding a particular communication you must give userid access to the speed key.

Navigation:  Main Menu > Set Up SACR > User Defaults

  • Select the Communication Speed Keys tab at the bottom of the page.
  • Make sure the correct Academic Institution is entered in the Academic Institution field.
  • If there is an existing value under Comm Key section select the [+] to add a new row.
  • Enter Administrative Function.
  • Enter Comm Key.
  • Select Save.

Run 3C Engine Process

Navigation:  Main Menu > Campus Community > 3C Engine > Run 3C Engine

  1. Enter a New or Existing Run Control ID and select Search button.
  2. Select the Population Selection in Process 3Cs group box.
  3. Select No in Process Joint Records group box.
  4. Enter the Academic Institution.
  5. Enter the Administrative Function.
  6. Enter the Event ID.
  7. Select PS Query in Selection Tool and enter Query Name.
  8. Select Edit Prompts link and complete the following field.
  9. Enter the Academic Institution.
  10. Enter the Aid Year.
  11. Enter the appropriate Letter Code (make sure the letter code matches the letter code in the Event ID).
  12. Select Preview Selection Results.
3C Engine Parameters Tab

Select Manage Duplicate Assignment Tab.

  1. Uncheck the Check Duplicate Communication checkbox in Duplicate Communication Check section.
  2. Select the Run button and then OK button.
  3. Select Process Monitor link.
  4. Locate Process Instance number assigned in previous step.
  5. Select Refresh button until Run Status is Success and Distribution Status is Posted.

Validation

To validate that the Award Notification was generated, navigate to View Financial Aid Status page.

Navigation:  Main Menu > Financial Aid > View Financial Aid Status

  1. Enter the Empl ID.
  2. Select Search button.
Financial Aid Status

Scroll to the Communications section. Letter Description = Award Notification should be listed.

You have successfully run the generate award letter process.

End of procedure.