Originate Direct Loans

Purpose:  Use this document as a reference on how to originate any Direct Stafford or PLUS loans that have been awarded and have an award status of Accepted using ctcLink.

Audience:  Financial Aid staff

The Direct Stafford or PLUS loans must have the loan program indicated as Direct Lending to be selected by this run control.

Originate Direct Loans

Navigation:  Main Menu > Financial Aid > Loans > Process Loans    

  1. Enter or add a new Run Control ID and select Search.
loan origination run control page
  1. Enter the Institution.
  2. Enter the Aid Year.
  3. Enter the Career.

The CL Orig Options (CommonLine origination options) field is used for CommonLine loans only.

  1. Select Adjustments.
  2. Select Use Loan Program.
  3. Select Direct Lending.
  4. Select the Run button.
control information and run page
  1. Select the OK button.
process scheduler OK page
  1. Select the Process Monitor link.
  2. Continue to select the Refresh button until the Run Status = Success and Posted.
  3. When the process completes successfully, select the Details link.
process list

 

  1. Select the Message Log link.
message log

Look for the "Total Number of Loans Originated" line (see below). The value to the right should be greater than 1.  You may notice a couple of loans next to the errors or incomplete or bad integrity lines.  During normal business processing, these students will need adjustments in order to successfully originate.

message log explain
Update Academic Year

Use the following Process Loan Dates steps below to update the Academic Year Start (or End Date for trailer colleges) to include or exclude summer values.

Navigation:  Main Menu > Financial Aid > Loans > Process Loan Dates

  1. Enter or add a new Run Control ID and select Search.
process loan dates run control
  1. Enter the Institution.
  2. Enter the Aid Year.
  3. Select PS Query in the Selection Tool field.  Select the appropriate query based on the college.
  4. Select the Edit Prompts link.
  5. Enter the Institution.
  6. Enter the Aid Year.
  7. Select the OK button.
  8. Select the Preview Selections link to verify students are being selected for processing.
loan update parameters
  1. Make note of a few Empl IDs from this list to use to verify the end results. You will also need to note the Loan Type value. This is important in order to verify the correct loan origination record at the end of this process.
  2. Select the Return button.
  1. Select UGRD as the Academic Career value.
  2. Enter Disb Plans by selecting the Populate button.
  3. Select the View All link.
loan update parameters
  1. Enter Disb Plan (select ALL different disbursement plans for LOANS ONLY – 30, 40 and 50 series -- that do not include summer as part of the loan period)
  2. Select the Look Up icon on a new row and select the loan disbursement plan.
  3. To add a new disb plan, click on the add a row icon (+) then repeat the steps to select and add a new disb plan.
    • *Trailer colleges -- Delete all dates in ‘Loan Period Start’, ‘Loan Period End’, and ‘Acad Year Start’ fields.
    • *Trailer colleges -- Update the ‘Acad Year End’ field with the correct value.

This step will update non-summer loan origination records to exclude the summer term from the Academic Year End value.

  • *Header colleges -- Delete all dates in ‘Loan Period Start’, ‘Loan Period End’, and ‘Acad Year End’ fields.
  • *Header colleges – Update the ‘Acad Year Start’ field with the correct value.

This step will update non-summer loan origination records to exclude the summer term from the Academic Year Start value.

loan dates values to update
  1. Select the Run button.
  2. Select the OK button.
  3. Select the Process Monitor link.
  4. Continue to select the Refresh button until the Run Status = Success and Posted.
  5. When the process completes successfully, select the Details link.
  6. Select the Message Log link - Verify that the status successful and successfully are displayed in multiple rows.
process list success and posted
message log successful
Population Update

Since updating the Academic Year Start/End dates do not allow the DL Outbound process to recognize the changes of loan dates to the loan origination record, Process Loans needs to be run again.  However, in order the Process Loans program to recognize that a change has been made to the student's loan records, a flag needs to be "flipped" on the student's award page.  To flip the flag, the Population Update process must be run.

Navigation:  Main Menu > Set Up SACR > System Administration > Utilities > Population Update > Population Update Process

  1. Enter a New or Existing Run Control ID.
Population Update Process
  1. Enter the Record (Table) Name:  STDNT_AWARDS - Student Awards
  2. Select the Report Error Messages radio button.
  3. Select the appropriate Selection Tool - PS Query.
  4. Select the appropriate Query Name - CTC_FA_DL_ACADYEAR_POPUPD
  5. Select Edit Prompts.
  6. Select the Institution.
  7. Select the Aid Year.
population selection update page
  1. Select Preview Selection to preview the student population being selected/updated.
  2. Select Offer Activity as the Field Name.
  3. Select Adjustment as the Field Value.
  4. Select Run.
report error messages page
  1. From the Process Scheduler Request page, check the SCC_POP_UPD check-box.
process scheduler page
  1. Select the Process Monitor, and select the Refresh button until the status is run to Success and Posted.
  2. Select the Details link.
  3. Select the Message Log to review the details of this process.
process monitor
message log
Process Loans

Once you have updated the loan dates, and run Summer Exclude/Include, you will need to re-originate the loan records to be sent out to COD.

Navigation:  Main Menu > Financial Aid > Loans > Process Loans

  1. Enter a New or Existing Run Control ID.
  2. Enter the Institution.
  3. Enter the Aid Year.
  4. Enter the Career (UGRD).
  5. Select CL Orig Options = Use Prom Note
  6. Select the Adjustments check box.
  7. Select the Use Loan Program check box.
  8. Select Direct Lending from the drop down menu.

Use the Student Override section to originate loans for a single student, or list of students.

  1. Select the Run button.

IMPORTANT:  If running process in batch, ensure the Student Override box is unchecked.  Leaving it checked with a blank ID field will produce no results.

loan origination
  1. Select the OK button.
process scheduler OK button
  1. Select the Process Monitor link.
  2. Select Refresh until Run Status reads "Success" and "Posted".
  3. Select the Details link.
  4. Select the Message Log link to thoroughly review the details.
process monitor
process detail

You have now successfully originated and process direct loans.

End of procedure.