ctcLink Reference CenterCampus SolutionsFinancial Aid Disbursement 23Generate Loan Disbursement Notification Communication

Generate Loan Disbursement Notification Communication

Purpose:  Use this document as a reference on how to generate a loan disbursement communication using ctcLink.

Audience:  Financial Aid staff

Before loan amounts will show on the communication, they must first be disbursed.  This QRG will demonstrate the process of assigning the disbursement communication.

Generate Loan Disbursement Notification Communication

Navigation:  Main Menu > Campus Community > 3C Engine > Run 3C Engine

  1. Enter a New or Existing Run Control ID.
  2. Select the Population Selection check-box in "Process 3Cs" section.
  3. Select No in "Process Joint Records" section.
  4. Enter the Academic Institution.
  5. Enter FINA as the Administrative Function.
  6. Enter FALNDISB as the Event ID.
  7. Select PS Query in Selection Tool.
  8. Enter CTC_FA_SB_SL_LOANDISB as the Query Name.
  9. Select the Edit Prompts link.
  10. Enter the Academic Institution.
  11. Enter the Aid Year.
  12. Enter the appropriate college-specific Letter code.
run 3 Cs parameters page
  1. Select Manage Duplicate Assignment Tab.
  2. Under the Duplicate Communication Check group box, ensure the Check Duplicate Communication box is unchecked.

Tip: Un-checking the Check Duplicate Communication will ensure that the student is able to receive more than one communication from this comm gen group.

  1. Select the Run button.
  2. Select OK button.
  3. Select Process Monitor link.
manage duplicate assignment
  1. From the Process Scheduler Request page select the 3C Engine box and select OK.
Process Scheduler Request Page
  1. Locate Process Instance number assigned in prior step.
  2. Select Refresh button until Run Status is "Success" and Distribution Status is "Posted".
  3. Run the Loan Disbursement Notification Comm Gen for this specific procedure to send out the communications to students - Refer to the Send Loan Disbursement Notification Communication QRG to finish this process.