Calculate the Return of Title IV Funds

Purpose:  Use this document as a reference on processing a return to Title IV funds using ctcLink.

Audience:  Financial Aid staff.

Calculate R2T4

Navigation:  Main Menu > Financial Aid > Return to Title IV Funds HERA > Create Worksheet      

  1. Select the Add a New Value tab.
  2. Select values from the following fields:
    • ID
    • Academic Institution
    • Enter Aid Year
    • Enter Term
    • Enter Program Type
  3. Select the Add button.
add a new value tab
  1. Enter the Date of Withdrawal.
  2. Select the Student Status link to view the Package Status Summary page and make updates to various field values such as Aid Processing Status and Verification Status.

From the View Package Status Summary page, you can also access information such as:

  • Term
  • ISIR Information
  • Database matches
  1. Select the X on the browser tab to exit the page and return to Create Worksheet.
  2. Select the FA Term link to view a student’s:
    • term information
    • add a new term for a student
    • or build the student’s financial aid term.
  1. Select the X on the new tab to exit the page and return to Create Worksheet.
R2T4 tab
  1. Select the X on the new tab to exit the page and return to Create Worksheet.
  2. Select the Return of Funds Worksheet tab.

Use the Return of Funds Worksheet page to calculate Return of TIV funds and generate details for aid earned.

  1. Select the Calculate All button.
  2. Select the Total TIV Aid Disb Detail link.
  3. Select the OK button.
  4. Select the Pct. TIV Aid Earned Detail link.
Return of Funds Worksheet tab

Use the Calculate Pct. TIV Aid Earned page to view or recalculate a student’s percentage of earned Title IV aid.

  1. Select the OK button.
  2. Select the Total Institutionl Chrgs Detail link.

Use the Calculate Charge Information page to view or recalculate a student’s institutional and budget charges.

  1. Select the OK button.
  2. Select the Amt Due From School Detail link.

Use the Calculate Return Amounts page to view or recalculate the amount of funds to be returned by the institution. 

Calculate Return Amounts
  1. Select the OK button.
  2. Select the TIV Grant Return Amt Detail link.
Return of Grant Funds Detail

Use the Return of Grant Funds page to view or recalculate the amount of grant funds to be returned by the student.

  1. Select the OK button.
  2. Select the Student/School Return tab.

Use the Student/School Return page to track return information for the student and school.  The School Return Status field indicates the institution's repayment status as Pending or Complete. The default status is blank or pending until you manually change the status to Complete.  

Student Return Status
  1. Select the Post-Withdrawal Disbursement tab.  You may need to select the arrow button next to the last tab. Use the Post-Withdrawal Disbursement page to track post-withdrawal disbursements.  

After you calculate the return amount on the Return of Funds Worksheet page and determine the student is eligible for a PWD, you can use this page to enter and maintain process dates.

Post Withdrawal Disbursement tab
  1. Select the Calculate button.
  2. In the Total PWD Credited group box, you can enter an amount to credit to the student's account and then select the Calculate button.
  3. Select the Return TIV Aid Notes tab.

Use the Return of TIV Aid Notes page to enter return of Title IV aid notes and to document information regarding the processing of Title IV Return of Funds.

Return TIV Aid Notes tab
  1. Select the Return TIV Aid tab.
  2. Select the Overall Status by selecting on the field.
  3. Select the Save button.

You have successfully calculated the return of Title IV aid for a student.

End of Procedure.

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