FA Letter Codes Naming Convention and Setup (Financial Aid)

Purpose: Use this document as a reference for how to create FA Letter Codes in ctcLink.

Audience: FA Directors

Use Letter Codes to send outgoing FA communications. The following documentation will assist a user in creating letter codes for their institution. This process is for system configuration and is not

Logic for Letter Code

Each institution will have a 2 digit code to identify which 1st letter character they will use:


College

Draft / 2 Digit Code

College

Draft / 2 Digit Code

Bellevue College

BV

Skagit Valley

SK

Big Bend CC

BB

Spokane

SP

Centralia College

CN

Spokane Falls

SF

Clark College

CL

Tacoma CC

TC

Columbia Basin

CB

Walla Walla

WW

Edmonds CC

ED

Wenatchee Valley

WN

Everett CC

EV

Whatcom

WH

Pierce

PI

Yakima Valley CC

YK

Grays Harbor CC

GH

Cascadia CC

CC

Green River

GR

Bates TC

BA

Highline

HL

Bellingham TC

BH

Lower Columbia

LC

Clover Park TC

CP

South Puget Sound CC

SO

Lake Washington IT

LW

Olympic

OL

Renton TC

RE

Peninsula

PE

Seattle Vocational Inst

VI

Seattle Central

SC

State Board

SB - Global

North Seattle

NS

Skagit Valley

SK

South Seattle CC

SS

Spokane

SP

Shoreline

SL

Spokane Falls

SF



Positions for Letter Codes

Three positions will be used for the letter codes created:


288 Letter Code combinations per Institution
1st character consists of E,F,L,M,J,K,N or P based on the institution (see institution abbreviation chart above). The first value would be used for “even award year” or non-aid year specific processing, while the second value would be used for “odd award year” processing.

1ST   CHARACTER

2ND   CHARACTER

3RD CHARACTER
E

BV

E or F

SL

L or M

GR

J or K

CC

N or P

0,1,2,3

0 – 9, then A - Z
F

BB

E or F

SK

L or M

HL

J or K

BA

N or P

4,5,6,7

0 – 9, then A - Z
J

CN

E or F

SP

L or M

LC

J or K

BH

N or P

8,9,A,B

0 – 9, then A - Z
K

CL

E or F

SF

L or M

SO

J or K

CP

N or P

C,D,E,F

0 – 9, then A - Z
L

CB

E or F

TC

L or M

OL

J or K

LW

N or P

G,H,I,J

0 – 9, then A - Z
M

ED

E or F

WW

L or M

PE

J or K

RE

N or P

K,L,M,N

0 – 9, then A - Z
N

EV

E or F

WN

L or M

SC

J or K

VI

N or P

O,P,Q,R

0 – 9, then A - Z
P

PI

E or F

WH

L or M

NS

J or K

SB

N or P

S,T,U,V

0 – 9, then A - Z

GH

E or F

YK

L or M

SS

J or K


W,X,Y,Z

0 – 9, then A - Z

Positions for Letter Codes per Institution


College

1st    Char

2nd    Char

3rd    Char

(FA    Module: E,F,L,M,J,K,N,P)

(School)

(Sequential)

Bates TC

N or P

4,5,6,7

0 – 9, then A - Z

Bellevue College

E or F

0,1,2,3

0 – 9, then A - Z

Bellingham TC

N or P

8,9,A,B

0 – 9, then A - Z

Big Bend CC

E or F

4,5,6,7

0 – 9, then A - Z

Cascadia CC

N or P

0,1,2,3

0 – 9, then A - Z

Centralia College

E or F

8,9,A,B

0 – 9, then A - Z

Clark College

E or F

C,D,E,F

0 – 9, then A - Z

Clover Park TC

N or P

C,D,E,F

0 – 9, then A - Z

Columbia Basin

E or F

G,H,I,J

0 – 9, then A - Z

Edmonds CC

E or F

K,L,M,N

0 – 9, then A - Z

Everett CC

E or F

O,P,Q,R

0 – 9, then A - Z

Grays Harbor CC

E or F

W,X,Y,Z

0 – 9, then A - Z

Green River

J or K

0,1,2,3

0 – 9, then A - Z

Highline

J or K

4,5,6,7

0 – 9, then A - Z

Lake Washington IT

N or P

G,H,I,J

0 – 9, then A - Z

Lower Columbia

J or K

8,9,A,B

0 – 9, then A - Z

North Seattle

J or K

S,T,U,V

0 – 9, then A - Z

Olympic

J or K

G,H,I,J

0 – 9, then A - Z

Peninsula

J or K

K,L,M,N

0 – 9, then A - Z

Pierce

E or F

S,T,U,V

0 – 9, then A - Z

Renton TC

N or P

K,L,M,N

0 – 9, then A - Z

Seattle Central

J or K

O,P,Q,R

0 – 9, then A - Z

Seattle Vocational Inst

N or P

O,P,Q,R

0 – 9, then A - Z

Shoreline

L or M

0,1,2,3

0 – 9, then A - Z

Skagit Valley

L or M

4,5,6,7

0 – 9, then A - Z

South Puget Sound CC

J or K

C,D,E,F

0 – 9, then A - Z

South Seattle CC

J or K

W,X,Y,Z

0 – 9, then A - Z

Spokane CC

L or M

8,9,A,B

0 – 9, then A - Z

Spokane Falls

L or M

C,D,E,F

0 – 9, then A - Z

Tacoma CC

L or M

G,H,I,J

0 – 9, then A - Z

Walla Walla

L or M

K,L,M,N

0 – 9, then A - Z

Wenatchee Valley

L or M

O,P,Q,R

0 – 9, then A - Z

Whatcom

L or M

S,T,U,V

0 – 9, then A - Z

Yakima Valley CC

L or M

W,X,Y,Z

0 – 9, then A - Z



Examples:

L80 - Award Notification for Spokane CC

LC0 - Award Notification for Spokane Fall CC

LG0 - Award Notification for Tacoma CC

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