Entering Vacation Leave Pay Out at Termination

Purpose: Use this document as a reference for entering a vacation leave pay out at termination in ctcLink.

Audience: Payroll Administrator

Entering Vacation Leave Pay Out at Termination

Prerequisite: The employee’s job data status must be changed to “terminated” before setting up the vacation leave pay out. See the Entering Terminations and Retirements Quick Reference Guide for further instructions.

NOTE: Vacation leave pay out is a one-time pay entry transaction entered after the Create Paysheets process is complete. Additionally, the balance needs to be adjusted in the Absence Management module. See the Adjusting Balances Quick Reference Guide for step-by-step instructions.

Navigation:  Main Menu > Payroll for North America > Payroll Processing USA > Update Paysheets > By Payline

  1. Click the Company lookup icon and select the appropriate company or enter the code if known.
  2. Enter the appropriate date in the Pay Period End Date field.
  3. Enter employee’s ID in the Empl ID field.
  4. Click the Search button.
Find an Existing Value tab
  1. In the Payline tab, click the Add a Row (+) button.
  2. Select the OK to Pay box checkbox.
  3. Enter the appropriate dates in the Earnings Begin Date and Earnings End date fields.
  4. Click the Code lookup icon in the Other Earnings section and select the appropriate code.
  5. Click the Seq Nbr lookup icon and select the appropriate sequence number (if needed).
  6. Enter the hours to be cashed out in the Hours field.
  7. Click the Save button.
Payline tab

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