Processing Sick Leave Payout to VEBA

Purpose: Use this document as a reference for processing a sick leave payout to VEBA in ctcLink.

Audience: Payroll Administrator

Sick Leave Payout to VEBA

To process the sick leave payout to VEBA, several entries need to be made in ctcLink including:

  1. Adding the VEBA ACCOUNT deduction code to the employee’s General Deductions.
  2. Adding the Cash-Out earnings code to the employee’s Payline once Paysheets have been created.
  3. Adding the General Deduction Code to the employee’s Payline once Paysheets have been created.

Part 1: Add the VEBA ACCOUNT deduction code to the employee’s record

Navigation:  Main Menu > Payroll for North America > Employee Pay Data USA > Deductions > Create General Deductions

  1. Enter the appropriate employee in the Empl ID field.
  2. Click the Search button.
Find an Existing Value tab
  1. Verify that the deduction code is not already added to the employee’s record by clicking View All in the General Deductions section.
  2. If the deduction is not listed, click the Add a Row(+) button to add the deduction code.
Deduction Details section
  1. Click the Deduction Code lookup icon and select VEBA ACCOUNT.
  2. Enter the appropriate date in the Effective Date field. (enter the first day of the pay period to process the cash out).
  3. Click the Save button.
Create General Deductions

Part 2: Add a pay record to the Payline

Perform this process AFTER Paysheets have been built, and Pre-Calculation has been run.

Navigation:  Main Menu > Payroll for North America > Payroll Processing USA > Update Paysheets > By Payline

  1. Click the Company lookup icon and select the appropriate company. If the company is known, enter the information.
  2. Enter the appropriate date in the Pay Period End Date field.
  3. Enter the employee’s ID in the Empl ID field.
  4. Click the Search button.
Find an Existing Value tab
  1. In the Payline tab, click the Add a Row (+) button.
  2. Select the OK to Pay checkbox.
  3. Enter the appropriate dates in the Earnings Begin and Earnings End fields.
  4. In the Other Earnings section click the Code lookup icon and select the appropriate sick leave payout code.
  5. Click the Seq Nbr lookup icon and select the appropriate sequence code (if needed).
  6. Enter the hours to be cashed out in the Hours field.
  7. Click the Save button.
Payline tab

Part 3: Add a One-Time Deduction to the Payline

  1. Click the One-Time Deductions tab.
  2. If there is a one-time deduction already populated, click the Add a Row (+) button in the Payline Details section.
  3. Check the OK to Pay checkbox.
  4. Click the Plan Type drop-down menu and select General Deduction.
  5. Click the Deduction Code lookup icon and select the appropriate VEBA ACCOUNT deduction code.
  6. Click the Deduction Class lookup icon and select A (After-Tax).
  7. Enter the dollar amount in the Flat/Addl Amount field to be applied to the VEBA ACCOUNT.
  8. Click the One-Time Code drop-down menu and select Override.
  9. Click the Save button.
One Time Deductions tab

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