Entering Accommodation Data 11c

Purpose: Use this document as a reference for entering accommodation data in ctcLink.

Audience: College   Staff responsible for maintaining student information

Navigation:  Main Menu → Campus Community → Personal Information → Health Information → Accommodation Data

  1. Enter the desired information into the ID field.
  2. Click the Search button.
Find an Existing Value tab
  1. On the Accommodation Request tab of the Accommodation Data page, enter the following information:
    1. Accommodation ID: Default is next sequential number but can be updated.
    2. Date: Default is current date but can be updated.
    3. Comment (not required): Enter a comment with details as directed by college policy.
    4. Responsible ID: Empl ID of staff member managing the request.
    5. Status:
      • Pending – decision is pending
      • Accepted - evaluated and accepted
      • Undue Hardship - evaluated and denied due to an undue hardship on the department or institution.
    6. Request Status Date: Enter the date that the request was changed to a status of pending, accepted, or denied.
    7. Regulatory Region: Input USA
    8. Diagnosis Code: Click the lookup icon (magnifying glass) to view and select the appropriate diagnosis code.
Look Up Diagnosis Code
  1. To add additional diagnosis codes, use the button and repeat step 8.
  2. Click the Accommodation Option tab and enter the following information:
    1. Option ID: - Defaults to the next sequential option number but can be updated.
    2. Employer Suggested Option (not required)Check this box if the option was suggested by an institutional staff member.
    3. Type: Click the lookup icon to view and select the appropriate type. All codes that start with S are for students.  Codes that start with E are for Employees.
    4. Currency Code: Default is USD (US Dollar). Change currency code, if needed.
    5. Cost (not required): Enter the cost associated with this accommodation.
    6. Description (not required): Enter a description with details per local college policy.
    7. Accommodation Status: Select from the following:
      1. Accepted
      2. Approved
      3. Consider
      4. Offered
      5. Hardship
      6. Rejected
    8. Status Date: Enter the date the status is updated
    9. To add another accommodation, click the + button and repeat Steps A through H.
    10. The Accommodation Job Task tab is not needed. Please ignore.
    11. Click the Save button.
Accommodation Option tab
Look Up Type


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