Batch Processing Service Indicators 11m

Purpose: Use this document as a reference for processing service indicators for a batch of students in ctcLink.

Audience: College Staff responsible for maintaining student information.

The first step in processing service indicators by batch is determining the selection tool for the populations of students. This QRG covers batch processing using an External File or PS Query. Please contact a system administrator for details on using Equation Engine.

To Add Service Indicators

Navigation: Campus Community > Service Indicators (Student) > Mass Assign

  1. Navigate to Mass Assign Service Indicators.
  2. Search for an existing Run Control ID or add a new value using the Add a New Value tab.
Find an Existing Value tab
  1. If creating a new Run Control, enter a name and click Add.
Add a New Value tab

Placing Service Indicators using Population Selection (PS Query)

  1. Select PS Query from the Selection Tool dropdown.
  2. Select the query to use (only queries valid for the specific process are available).
  3. Some queries may require you to input prompt values, click Edit Prompts to add prompt values
  4. Skip to step #11 below.

 

Mass Assign

Placing Service Indicators Using an External File

  1. Create a list in an Excel Spreadsheet with one student ID per cell in a row and save the file as a .CSV file type.
  2. Select External File from the Selection Tool list of values.
  3. Select Upload File, and then browse to the .CSV file created in step 1.
  4. Click upload.
Mass Assign
  1. Click the CreateFile Mapping link to map the file loaded in steps 3 and 4.
  2. Name the File Mapping appropriately for reuse.
  3. If the file has no header row, leave the header row checkbox and field blank.
  4. Enter the field number identifying the column containing the EMPLID in the .csv file; then click OK.
Population Selection File Map
  1. Click the Preview Selection Results link to verify the data from the file. 
  2. When preview completed click the Return button
Preview Selection Results
  1. Select the appropriate Academic Institution in the list of values.
  2. Enter or select the appropriate Service Indicator Code.
  3. Enter or select the service indicator Reason.
  4. If the service indicator is term based, select the appropriate term from the list of values in Start Term and End Term.
  5. If the service indicator is date-based, enter the Start Date and End Date if the service indicator should expire on a specific date. If the service indicator is indefinite, leave the End Date field blank. The Start and End Date fields may be used in conjunction with the Start and End Term fields to specify a date range within a term.
  6. Enter a code for the Department placing the service indicators or use the magnifying glass icon to select a Department from the list. This may auto fill dependent on the UserID of the individual running this process.
  7. Enter contact information and comments if required by local business process.
Service Indicator Data section
  1. Click Run at the top of the page
  2. Click the SCC_SI_ASSN checkbox (SCC = will be replaced with unique institution code).
  3. Select the format to view the report.
  4. Click the OK button.
Process Scheduler Request

The student (‘s) record will now show an icon in the Student Services Center and other student pages in ctcLink indicating the active service indicator.

To Release Service Indicators

Navigation: Campus Community> Service Indicators (student)>Mass Release

  1. Enter or create a new Run Control ID. (See step 3 in the first section of this procedure.)
  2. Select PS Query or External File from the Selection Tool drop down. (See steps above on PS Query and External File identification.)
  3. Enter the appropriate Academic Institution in the Institution field or use the magnifying glass icon.
  4. Enter the appropriate Service Indicator to remove in the Service Indicator Code field.
  5. Enter the service indicator reason code to remove in the Reason field.
  6. Click the Run button to display the Process Scheduler page.
Mass Release
  1. Click the SCC_SI_RELS (SCC = will be replaced with unique institution code).
Process Scheduler Request
  1. Click the Process Monitor link to view the process status.
  2. Click Refresh until the process shows "Success" or "Errors".
Mass Release

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