Accommodation Letter Template 11f

Purpose: Use the document as a reference for how to create an Accommodation Letter Template in ctcLink.

Audience: Disability Staff

The process must be run during a term (On or after the first day of a term, up to the last day of a term).

Creating the Accommodation Letter Template

Navigate: Main Menu > Campus Community> Communications> Run 3C Engine

  1. Click Add a New Value tab.
  2. Enter the appropriate information into Run Control ID field.
  3. Click the Add button.
3C Engine - Add a New Value tab
  1. Click Population Selection checkbox in "Process 3Cs" section.
  2. Click No in "Process Joint Records" section.
  3. Enter the appropriate information into Academic Institution field.
  4. Enter the appropriate information into Administrative Function field.
  5. Enter the appropriate information into Event ID field.
  6. Click on the Selection Tool and select appropriate value from the list item.
  7. Enter the appropriate information into Query Name field.
  8. Click on Edit Prompts link.
  9. Enter the appropriate information into Institution and Career fields.
  10. Click the OK button.

Depending upon the query selected, the fields on the Query Prompts page may vary which needs to be entered.

3C Engine Parameters tabZoom: 3C Engine Parameters tab
  1. Click Manage Duplicate Assignment tab.
  2. Ensure the Check Duplicate Communication checkbox is unchecked.
  3. Ensure the Check Duplicate Checklist checkbox is unchecked.
  4. Click the Run button.
Manage Duplicate Assignment tab
  1. Select the 3C ENGINE checkbox from the Process List on the Process Scheduler Request page.
  2. Click the OK button.
Process Scheduler Requesat page
  1. Click on Process Monitor link.
  2. Locate Process Instance number.
Process Monitor link
  1. Click REFRESH button until Run Status is "Success" and Distribution Status is "Posted".
Process List
  1. Once the process is Posted and has a run status as Success, run the Communication Generation Process.

Run the Communication Generation Process

Navigation: Main Menu > Campus Community >Communication >Communication Generation

  1. Click Add a New Value tab.
  2. Enter the appropriate information into Run Control ID field.
  3. Click the Add button.
Communication Generation page - Add a New Value tab
  1. Select the appropriate value from the ID Selection list.
  2. Select "PS Query" from the Selection Tool field.
  3. Enter query CTC_SR_POPSEL_COMMGEN in the Query Name field.
  4. Click the Edit Prompts link.
  5. Enter the appropriate information into the Letter field of the Query Prompts page.
  6. Click the OK button.
  7. Enter the appropriate information into Letter Code field.
  8. Select a appropriate value from the Method list item.
Selection Parameters tab
  1. Click on the Process Parameters tab.
  2. Select a appropriate value from the Address list item.
  3. Select a appropriate value from the Address Name list item.
  4. Select a appropriate value from the Salutation list item.
  5. Select a appropriate value from the Extra Name list item.
  6. Select a appropriate value from the Org Recipient list item.
  7. Select a appropriate value from the Contact Name list item.
Process Parameters tab
  1. Click on the Email Parameters tab.
  2. Enter appropriate information into From field.
  3. Enter a appropriate information into Subject field.
  4. Click the RUN button.
Email Parameters tab
  1. Click on Process Monitor link.
  2. Locate Process Instance number.
  3. Click REFRESH button until Run Status is "Success" and Distribution Status is "Posted".
  4. Click on the Details link
  5. Click on the View Log/Trace link.
  6. View the log file and validate the data.
Selection Parameters tab

TIP: Emails can be viewed from Communication Summary.

Communication Summary tabZoom: Communication Summary tab

View Generated Communication

Navigation: Main Menu > Campus Community > Communications > Person Communications > Communication Management

  1. Enter appropriate information into the ID field.
  2. Click the Search button.
Communication Management page
  1. The Person Communication page is displayed. You can click on the View Generated Communication link to view the communication.
  2. You have successfully run the Accommodation Letter Report.

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