ctcLink Reference CenterAccounts Payable Vouchers 10Sending Asset Information to the PreAM Interface Table - 10a

Sending Asset Information to the PreAM Interface Table - 10a

Purpose: Use this document as a reference for sending asset information to the Pre-AM Interface table in ctcLink.

Audience: Financial Asset Manager, Facilities Asset Manager

After you create purchase orders and vouchers, you use the Load Assets Request process to send asset information from ctcLink Payables to the Pre-AM Interface table.

Navigation: Main Menu > Accounts Payable > Batch Processes > Extracts and Loads > Load Assets Request

Sending Asset Information to the Pre-AM Interface Table

  1. Enter an existing Run Control ID or click the Add a New Value tab on the Load Assets Request page to add a new value.
    1. Enter a meaningful Run Control ID for the accounting entry creation process in the Run Control ID field.

Note: A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process that you are running. The Run Control ID defines parameters that are used when a process is run. These parameters ensure that when a process runs in the background, the system does not prompt you for additional values.

  1. Click the Add button.
Add a New Value tab
  1. Use the Load Assets Requests page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the process is run.
    1. Enter an appropriate value in the Request ID field.
    2. Enter an appropriate description in the Description field.
    3. Use the Process Frequency drop-down button to select the ‘Always Process’ option.
    4. Use the Process Option drop-down button to select the ‘Process Business Unit’ option.
    5. Enter or select the appropriate business unit in the Business Unit field.
    6. Click the Run button.
  1. Use the Process Scheduler Request page to enter or update parameters, such as server name and process output format.
    1. Use the Server Name drop-down button to select the appropriate processing server for the request.

Note: You can leave the Server Name field blank.

  1. Click the OK button.
Process Scheduler Request

Note: A Process Instance number appears. This number helps you identify the process you have run when you check its status.

  1. Click the Process Monitor link.
  1. Use the Process List page to view the status of submitted process requests.

Note: The process has finished successfully when the Run Status column indicates ‘Success.’

Process List tab

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