ctcLink Reference CenterFinanceAccounts Payable Vouchers 10Vouchering a Quick Invoice on Demand - 10a

Vouchering a Quick Invoice on Demand - 10a

Purpose: Use this document as a reference for building a voucher from a Quick Invoice in ctcLink.

Audience: Accounts Payable staff

The Voucher Build process can create vouchers from many sourcesof information, including Quick Invoice.  Because the Quick Invoice component will likely be used by non-finance staff and faculty (if it is used at all) it is important to check the resultant voucher for completeness and accuracy. 

Vouchering a Quick Invoice

Navigation: Main Menu > Accounts Payable > Vouchers > Add/Update > Quick Invoice Entry

  1. From the Quick Invoice Entry page, click the Find an Existing Value tab.
  2. Conduct a search to find the Quick Invoice you wish to voucher.  For example search criteria may be:
    1. Business Unit = Your business unit will default
    2. Build Status = Build Voucher
    3. Voucher Source = Quick Invoice
Find an Existing Value tab
  1. Clickthe Search button.
  2. Select a Quick Invoice voucher.
  3. Click the Line Details button to review the invoice lines.
  4. Complete the ChartField strings that represent the Distribution Lines of each Invoice Line.
  1. Save.
  2. From the Action menu select: 1. Voucher Build.
  3. Click the Run button.
Action
  1. Make the sure process runs to completion.
  2. Navigate to Main Menu Accounts Payable Vouchers Add/Update Regular Entry.
  3. From the Voucher page, click the Find an Existing Value tab.
  4. Enter the Voucher ID into the Voucher ID search field and click Search.
  5. Complete the voucher.Save.

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