ctcLink Reference CenterAccounts Payable Vouchers 10Creating a Voucher From a Receipt - 10a (VC17)

Creating a Voucher From a Receipt - 10a (VC17)

Purpose: Use this document as a reference for copying receipt data into a voucher in ctcLink.

Audience: Accounts Payable staff

You can copy receipt or purchase order data into a voucher. This guide will walk you through creating a voucher from a receipt.  For additional details about information required by your school, please refer to local business process policy and documentation.

Creating a voucher from receipt data

Navigation: Main Menu > Accounts Payable > Vouchers > Add/Update > Regular Entry

  1. From the Voucher page, click the Add a New Value tab.
  2. The appropriate business unit should default into the Business Unit field.  If not, click the magnifying glass icon and select the appropriate business unit.
  3. Leave the default value of NEXT in the Voucher ID field (unless local business practice dictates otherwise).
  4. Leave the default value of Regular Voucher in the Voucher Style field.
Voucher Information
  1. Click the Add button.
  2. Enter the invoice number into the Invoice No field.
  3. Enter the InvoiceDate.
  4. Expand the Copy From Source Document section.
  5. Select the PO Receipt from the Copy From drop-down field. 
Copy From
  1. Click Go.  You are now on the Copy Worksheet page.
  2. Enter your business unit into the Receipt Unit field.
  3. Enter the id of the receipt you want to copy into the Receipt Number From field.
Blank Page
  1. Click the Search button.
  2. Click View All to show all Receipt Lines.
  3. Check the receipt lines you wish to copy into your voucher.
  4. Click the Copy Selected Lines button.
  5. Click Save.

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