ctcLink Reference CenterFinanceAccounts Receivable Entering and Applying Payments - 20Entering a Regular Deposit (Not for Direct Journaling) - 20e

Entering a Regular Deposit (Not for Direct Journaling) - 20e

Purpose: Use this document as a reference for entering a regular deposit in ctcLink.

Audience: Accounts Receivable Specialist

Entering a Regular Deposit (Not for Direct Journaling)

Navigation: Main Menu > Accounts Receivable > Payments > Online Payments > Regular Deposit

  1. Click the Add a New Value tab.
  2. Enter your district's business unit as the Deposit Unit (it may be prefilled).
  3. Leave the Deposit ID as “Next” (unless local business practice dictates otherwise).
Add a New Value tab
  1. Click the Add button.
  2. On the Totals page:
    1. Select an Accounting Date (the current date prefills)
    2. Select your district's Bank Code
    3. Select your district's Bank Account
    4. Select a Deposit Type of C (Customer Receipts) (This value may prefill)
    5. Enter USD as the Control Currency
    6. Enter the Control Total Amount - the sum of all payments in the deposit group
    7. Enter the Count - the number of all payments in the deposit group
Totals tab
  1. Click the Payments tab. For each payment entered into this group:
    1. Enter a Payment ID.  Local business practice should inform your decision
    2. Enter an Amount
    3. Select a Payment Method. Check is default and most common
    4. Make sure Payment Predictor and Journal Directly are NOT checked
    5. Select a Customer ID
    6. If you can, provide any reference information that might already exist in the system:
      • Select a Qual Code that represents the reference type
      • Select the Reference
Payments tab
  1. You can add an additional payment by clicking the icon in the Payment Information section.
  2. When you have finished entering payments, click back to the Totals page using its tab at the top of the page.
  3. Verify the Control Total Amount and Count. The Difference Amount field should be ‘zero’.
Totals tab
  1. Click the Save button. The system will assign a unique Deposit ID if the previous value was NEXT.

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