Single Action Invoice Processes

Purpose: Use this document as a reference for running the Single Action Invoice multi-process in ctcLink.

Audience: Billing Specialists

The following table lists the jobs that run as a part of Single Action Invoice.

Job

Description

Currency Conversion

This job does not apply, SBCTC only works with USD.

Pre-Load (BIPRELD)

Performs functions to prepare preliminary accounting information for bills.

 

Can be found separately at:

Billing > Generate Invoices > (Non) Consolidated > Pre-Load Process.

Load GL Accounting Entries (BILDGL01)

Loads billing accounting entries. Places billing data on export tables for subsequent processing by the general ledger.

Can be found separately at:

Billing > Generate Invoices > (Non) Consolidated > Create Accounting Entries.

Load AR Pending Items (BILDAR01)

Moves bill data into the pending items table so that invoicing information can be posted to customer accounts.

The Load AR Pending Items process can generate the following errors:

  • 25 - Bill type on the invoice is not on the Bill Type table
  • 9 - Group is out of balance
  • 29 - Bill or line amount is zero. Not written to the AR Pending Items table
  • 37 - Invoice has an invalid entry type/entry reason combination

Can be found separately at:

Billing > Generate Invoices > (Non)Consolidated > Load Invoices to AR.

Generate AP Vouchers (BIGNAP01)

Places vouchers for InterUnit invoices on export tables for subsequent processing by accounts payable.

Can be found separately at:

Billing > Generate Invoices > (Non)Consolidated > Load Invoices to AP.

Process & Finalization (BIIVC00)

Validates bill data to make sure it is correct, calculate taxes, and creates PDF invoices.

Can be found separately at:

Billing > Generate Invoices > (Non) Consolidated > Finalize and Print Invoices.

Commitment Control Budget Processor (FS_BP)

Performs budget checking if, Single Action w/ Comm Cntrl. is selected as the process to run.

Note:  If the FS_BP job details show a warning message, review:

Commitment Control > Review Budget Check Exceptions > Revenues > Billing Invoice.

Can be found separately at:

Billing > Generate Invoices > Non-Consolidated > Request Budget Check.


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