Closing Cash Advances

Purpose:  Use this document to close cash advances in ctcLink.

Audience:  Finance/Expenses

Navigation:  Main Menu > Travel and Expenses > Process Expenses > Close Expenses > Mark Cash Advance for Close

  1. Enter employee cash advance number in Advance ID field OR click Advance Search.
  2. Select Search.
  3. Select Reversal Date: To indicate the reversal date for Expenses to use reverse the accounting liability entries, select Use Current Date or Use Specific Date. This opens a field for you to enter the date to reverse liability entries.
  4. Select Close.  This will mark the cash advance for closing and changes the status to Close in Process.
Cash Advance Close tab

You can use the Close Cash Advance page to modify the reversal date and verify the cash advance is to be closed. If you do not need to change the reversal date, simply select OK to proceed.

Close Cash Advance section
  1. To process a cash advance that is marked for closing, use the Expense Process Page.  Navigate to Main Menu > Travel and Expenses > Process Expenses > Expense Processing.
  2. Search for an existing Run Control ID OR select Add a New Value tab to add a new value.
  3. Select Search.
  4. Select Run Control ID list item.
  5. Select Close Liability option.
  6. Select Refresh. Notice that the Cash Advances field has been updated for the Close Liability process.

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