Overview of a Grant

A Grant for CtcLink is defined as funding received from one source outside the college, that has a specific budget, has a prescribed start and end date, requires a way to collect the funds (Invoice) at a given time, and reports its expenses and cash received to the sponsoring agency.

Once a proposal has been funded and the award is negotiated and accepted, an award record needs to be generated in PeopleSoft (PS) by creating a Proposal and then generating an Award into Grants and Contracts. The award will contain one or more projects, depending on the nature of the award, to record expenditures. To ensure proper billing and accounts receivable activity, the award and its associated projects, must be activated in the Contracts module.

To enter information into the system, the College will use the agency award letter and back up documentation. Each college may require different documentation to create the Grant/Contract. Getting familiar with the vital information for setting up the award prior to entering information into the system will cut down on possible mistakes in entering information.

Proposal Steps & Navigation

  • Creating a Proposal
    • Navigation: Grants>Proposal>Maintain Proposal>
  • Establishing the Proposal Budget
    • Navigation: Grants>Proposal>Maintain Proposal>Enter Budget Detail
  • Submitting a Proposal
    • Navigation: Grants>Proposal>Maintain Proposal>Submit Proposal
  • Generating an Award
    • Navigation: Grants>Proposal>Maintain Proposal>Generate Award
  • Finalize/Establishing an Award Budget
    • Navigation: Grants>Awards>Project Budgets

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