Fixed Contract Billing Limit Amendment

Purpose:  Use this document to amend a contract in ctcLink.

Audience:  Finance/Billing

Navigation:  

  1. Enter Business Unit and Contract that you need to amend.
  2. Select Search.
Find an Existing Value tab
  1. On the General tab, select the Amend Contract button.
  1. On the Amendments tab, enter the Amendment Type and Reason. (#1 on screen shot)
  2. Select Save. (#2 on screen shot)
  3. Select the Detail hyperlink.  (#3 on screen shot)
  1. Increase or decrease the Total Billing Adjustment amount as needed in the Amendment Details page.
  2. Select Save.
  3. Select the Amendment Amount Allocation hyperlink.
Amendment Details page
  1. Enter the new billing limit to match with the Total Billing After Adjustment amount.
  2. Select the Recalculate button.
  3. Select Save.

Make sure that the Retroactively billing and revenue boxes are unchecked as they will default to check.

NOTE:  Notice that after you recalculate that the Allocation status will change from Incomplete to Complete.

  1. Return to the Amendment Details.
Amendment Details page
  1. Change the Amendment Status to Ready.
  2. Select the Process Amendment button.
  3. Select Save.
  1. Select the Process Amendment button.
  2. Select Save.

The Amendment Status will then be Complete.  

  1. You will receive a warning message about the bill plan - Select OK.

 

Message example
  1. You will also receive a message about the Accounting Distribution being inaccurate - Select OK.
Message example
  1. Return to the General Information, then go to the Billing Plan and adjust the Event.
  1. On the Events tab, Remaining Amount.
  2. Set Event Status to Ready.
  3. Select Save.
  4. Return to General Information.
Events tab
  1. On the Lines tab, select the Distribution hyperlink.
  1. Adjust the revenue amount to the newly amended amount
  2. Select Save.
  3. Return to the General Information.
  1. Return to the Billing Plan General tab.
  2. Select the Reviewed button (you should notice that the billing status change to "In Progress".
  3. Select Save.
Billing Plan General tab

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