Activating a Fixed Fee Contract - 31

Purpose: Use this document to have a bill from a contract activated in ctcLink.

Audience: Finance/Billing-Contracts

  • In order to bill from a contract you must first activate the contract.  
  • A Fixed Fee contract creates a contract line for every project in the award.

Contract Terms

Navigation: Customer Contracts > Create and Amend > General Information

The General Information (Find an Existing Value) page is displayed.

  1. Enter valid values in the Business Unit field and the Award number given when the Award was generated.
  2. Select Search.
Find an Existing Value tab

The General pages is displayed.

  1. Select the Lines tab.

The Lines page is displayed.

  1. Select the Detail tab (under Contract Lines).

The Detail page is displayed.

  1. Select the Pending hyperlink (under Billing Plan)
Pending hyperlink

Award Bill Plan

The Billing Plan General page is displayed.

  1. Verify the information is correct.
  2. For Fixed Fee Contracts, enter events with the appropriate dates and amounts.
  3. Select the Events tab.
Events taab

Setting Award Events

The Events page is displayed.

  1. Select the + sign to add rows.  Add the number of rows needed  as per how many invoices or events that you need.
  2. Enter the event date and time that you want to invoice this contract.  *NOTICE that when the event status is "Pending" the fields are able to be edited.
Define Events section
  1. Select Save, the Amount detail changes.
  2. Select the Return to General Information link.
Returen to General Information hyperlink

Award Distribution

The (Contract) Lines page is displayed.

  1. Select the Detail tab.

The (Contract) Detail page is displayed.

  1. Select the Accounting Distribution hyperlink.

The Accounting Distribution page is displayed.

  1. Enter valid values in the account, Operating Unit, Fund, Department, Class, Project, and State Purpose in the Revenue section. (You may need to scroll screen to the right to see all fields).
  2. Select Save.
Accounting Distribution page

You will receive the following message:

Message example

You will also notice that the Revenue and the Unbilled AR lines will now be marked as Valid.

Revenue and Unbilled AR sections
  1. Select the Return to General Information hyperlink.

Activate Award

  1. In Contract Status, select ACTIVE. (Select the magnifying glass icon to select from list).
  2. Select Save.

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