Releasing Contract POs - 4a

Purpose: Using the link provided in the Contracts page, you will release a contract in ctcLink.

Audience:  Purchasing staff.

Administering Purchase Order Contracts is the process of managing blanket purchase orders within ctcLink Purchasing. Purchase order contracts arise out of an agreement to purchase goods or services over a certain period of time, for a specified price, with stated release or shipment dates.  One of the activities may be to release lines of the contract to PO.

Releasing Contract POs

Navigation:  Procurement Contracts > Add/Update Contracts

  1. Select the Find an Existing Value tab.
  2. Enter Set ID and Contract ID.  
  3. Select the Search button.
Add/Update Contracts Page

Use the Contract page to view control information and establish the type of contract.

  1. Select the Contract Release link.
Contract Page

In Contract Release page, expand Step 1 to select the required contract lines to release for PO.

In Step 2, Verify the Release Default details. Make sure that Supplier location is correct. 

Based on Release requirement, you can set up Release dates, Frequency and Duration.  

  1. Select the Populate button.

The Release template should be populated based on release frequency. Verify these details.

  1. Select the Stage Button in step 3
Release Template

You will get message that "Contract releases successfully staged for ?? release date(s)."

  1. Select OK to continue.
  2. Select the Review Staged Releases link to review release information.
  3. Select the PO date to get the PO details to review the details.

If everything looks fine, then Save the page; otherwise Delete the details.

You have successfully released Contract POs from contract.

End of Procedure.

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