ctcLink Reference CenterStudent Records Enrollment 21Defining Class Enrollment Blocks 21h

Defining Class Enrollment Blocks 21h

Purpose: Use this document as a reference for how to define class enrollment blocks in ctcLink.

Audience: Student Records staff

Navigation: Main Menu > Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block

  1. On the Create Class Block page, click the Add a New Value tab.
    1. Enter or lookup the Institution code.
    2. Enter a 5 character code in the Class Enrollment Block field.
Add a New Value tab

Note: Blocks can be made for additional actions such as Drops, Waitlists and Grades based on the Action selected.

  1. On the Block Enrollment Classes page, enter a long Description and the following required information:
    1. Term: Enter or select from lookup
    2. Action:  Select “Enroll.”
    3.  Class Nbr: Enter or select from lookup
    4. All other fields are optional, select Overrides as needed, see below for details.
  2. Optional: Multiple pages can be added by clicking the + button
Block Enrollment Classes page
  1. Click the Save button.

To access previously defined student enrollment blocks; navigate to the Block Enroll Merge page with the Add Merge Process link at the bottom of the Block Enrollment Classes page.

Override

Explanation

Appointment

Select to allow override of appointment date, time and unit maximums set on enrollment appointments.

Unit   Load

Select to allow override of any unit limits, minimum or maximum.

Time   Conflict

Select to allow student to enroll in courses scheduled for the same dates/times.

Action   Date

Select to make the Action Date field available so you can enter a different processing date.

Designation

Select to allow adding a requirement designation for a class that does not have one. Also, select to allow omitting a requirement designation that is required.

Career

Select to allow a student to enroll in a class outside of their program's academic career (e.g. Continuing Education student enrolling in an academic course without a academic program stack)

Service   Indicator

Select to allow override of any holds (unusual action codes) that the student has so that enrollment is allowed.

Requisites

Select to allow override of requisite checking, allows student to enroll in a course when they do not meet the requirement.

Closed   Class

Select to allow enrollment in classes that are closed due to capacity size (e.g. full class section). Also select to allow placing a student on the waiting list if waiting list capacity is full.

Class   Links

Select to allow an add or drop without all the required related component sections in a class association group. Select also to allow enrollment into a nonenrollment type section and to allow multiple enrollments in a course.

Class   Units

Select to adjust the units for a variable unit course

Grading   Basis

Select to allow override of the grading basis established for the class. (e.g. Changing a student from Graded to P/NP)

Permission   Nbr. 

Select to input a student's permission number to enroll in a class.

Dynamic   Dates

The system populates this field by default with a value of 'N'. A DMS script sets the value to 'Y' for those access IDs that allow access to all existing overrides. Review your security setup and set this value accordingly. Not typically used.

Wait   List Okay

Select to allow the addition of a student to the waiting list of a class section when the class section, combined section, or reserve capacity is full.



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