Run Repeat Check Process 21t

Purpose: Use this document as a reference for running the repeat checking process in ctcLink.

Audience: Student Records

Repeat checking rules identify possible course repeats with a warning message as the student enrolls in courses. This process is typically run after the term to properly code the student repeats based on the rules configured. It is generally advised to run this process only once per term as the process will override any manual adjustments made to repeat coding on individual students in the same term.

The following is a list of Repeat Codes and what they are used for:

Repeat Code Title
Repeat Code Usage
REXP: Special Exception
  • Excluded from the repeat checking process
  • All converted Legacy enrollments are coded with REXP. This must be manually removed from an enrollment in order to be included in the process
  • Earns credit and is calculated into GPA
RPIN: Repeat - Included
  • Assigned to enrollment with best grade
  • Earns credit and is calculated into GPA
RPEX: Repeat - Excluded
  • Assigned to two lowest grades
  • Assigned prior attempt when grades are the same
  • Does not earn credit and is not calculated into GPA
RLMT: Repeat Limit
  • Assigned to all enrollments exceeding the three allowed attempts
  • Does not earn credit and is not calculated into GPA

Running the repeat checking process

Navigation: Main Menu > Records and Enrollment > Term Processing > End of Term Processing > Repeat Checking

  1. Enter an existing Run Control ID or Click the Add a New Value tab and create a new Run Control ID.
  2. Click the Add button.
  1. On the Repeat Checking page, enter the request parameters.

a. Institution
b. Career
c. Program (optional)
d.Term (it is recommended to run only one term at a time)
e. ID (Optional – enter if only running for one student)
f. Mode

i.  A: All/Entire Record: starts at the beginning of the student's record and progresses forward to the current term, considering all courses within the student's record. This mode is ideal for processing over many terms that have never been processed for repeat checking when evaluating an individual student.
ii.  T: Entire Term: checks for repeats against only the student enrollment records within the term specified in the Term field. The process starts with the specified term and progresses back in time looking only for matches of classes that were taken within the specified term.

g.  Check

i.  A: All Courses:all student enrollment records within the selected mode and scope.
ii.  N:Never: Do not check student enrollment records.
iii.  O: Only Repeat Candidates: only those courses in the selected process term for which the repeat candidate flag on the STDNT_ENRL table is set to Y.

h.  Scope

i.  A: All Work for Term:all of the course work on the student's enrollment records, including course transfer credit.
ii.  E: Student Enrollments Only: only courses for which the student enrolled through the internal academic institution. Credit received by transfer is not considered.
iii.  X: Transfer/Test Credits: assigns repeat codes to transfer credit, whether or not the Process on Transfer Credit check box on the Academic Institution page is selected.

  1. Click Run.
Process Scheduler Request
  1. Select the processes on the list and click OK.
  2. Click Process Monitor, the process may take time to run based on quantity of records processed.
  3. Click Refresh on the Process monitor page to update the process run status until the run status displays as Success.

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