Assigning Enrollment Appointments in Batch - 21h

Purpose: Use this document as a reference for assigning enrollment appointments in batch in ctcLink.

Audience: Student Records staff

Enrollment and validation appointments allow an institution to allocate time periods for student self-service enrollment and enrollment planning.

Navigation: Main Menu > Records and Enrollment > Term Processing > Appointments > Assign Appointments

  1. Enter an existing Run Control ID or Click the Add a New Value tab and create a new Run Control ID.
  2. Click the Add button. (e.g. 171_ENROLL_APPT_A).
  1. On the Assign Appointments page, enter the request parameters to define the processing rules and data for this process.
    1. Academic Institution: institution code.
    2. Academic Career: enter or look up (e.g. UGRD for Academic).
    3. Term: enter or look up (e.g. 2147 for Fall 2014).
    4. Process Mode: select Add Appointments to create student appointments, or Delete Appointments to remove appointments previously created.
    5. Session: Select from drop-down (e.g. Regular Academic Session).
    6. Student Appointment Block: enter or look up.
    7. Select Override Block Priorities to override set up on the Student Appointment Block set-up table.
    8. Select Enrollment or Validation in Appointment Type.
      1. Enrollment appointments: time periods students can enroll.
      2. Validation appointments: pre-enrollment time periods where students can verify that planned enrollment works within the schedule for the given term. (e.g. no time conflicts, courses are scheduled, etc.)
    9. Appointment Limit ID: enter or look up the code from the Appointment Limit table.
    10. Appointment Block: enter or look up the code defined from the Student Appointment Block table.
  1. Appointment Number To/From: Select the range of appointment numbers.

Note: Appointment Limit IDs are created on the Appointment Limits Table page (Main Menu Records and Enrollment Term Processing Appointments Appointment Limits Table

Note: Student Appointment Blocks are created on the Student Appointment Blocks page (Main Menu Records and Enrollment Term Processing Appointments Student Appointment Blocks).

  1. Click the Run button.
Process Scheduler Request
  1. Select the process on the list and click the OK button.
  1. Click Process Monitor, the process may take time to run based on quantity of records processed.
  2. Click Refresh on the Process monitor page to update the process run status until the run status displays as Success.

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