ctcLink Reference CenterStudent Records Enrollment Appointments 21Creating and Updating the Enrollment Appointment Table - 21h (VC15)

Creating and Updating the Enrollment Appointment Table - 21h (VC15)

Purpose: Use this document as a reference for how to create and update the enrollment appointment table in ctcLink.

Audience: Student Records Staff

Navigation: Main Menu > Records and Enrollment > Term Processing > Appointments > Appointment Table

The Appointment Table must be created for each term where enrollment appointments will be assigned. Appointments are created for each session unless the Dynamic Dated Session and OEE session will use the same Appointments as the Regular Session.  If DYN and OEE will share appointments with the Regular Academic Session, set the  Appointment Control Session drop down on the pages for those sessions to Regular Academic Session.

Appointment Table

  1. Appointment Control Session: Enter a session to which you want to point this session's appointment information. This is typically blank for the regular session and set to Regular Academic Session for the Dynamic Dated and OEE sessions.
  2. Display in Self Service:  Check the boxes when you want the appointments to appear on the student's Student Center page.

Enrollment Appointments Tab

  1. Appointment Block: Enter a code for the to identify the Appointment Block
  2. Description: Enter the description for the Appointment Block
  3. Appt Nbr: This will default
  4. Start Date: Input the Start date for this appointment number
  5. Start Time: Input the Start time for this appointment number
  6. End Date: Input the End date for this appointment number
  7. End Time: Input the End time for this appointment number
  8. Number of students per appointment: Input the number of students that will be assigned to this appointment number
  9. Click the [+] under Appointments if you want to add additional appointment numbers to this appointment block.
  10. Click the [+] under Appointment Blocks if you want to add additional appointment blocks for the session

Validation Appointments Tab

Validation appointments function similarly to enrollment appointments.  It allows students to validate their enrollment prior to processing the enrollment transactions.

  1. Appointment Block: Enter a code for the to identify the Appointment Block
  2. Description: Enter the description for the Appointment Block
  3. Appt Nbr: This will default
  4. Start Date: Input the Start date for this appointment number
  5. Start Time: Input the Start time for this appointment number
  6. End Date: Input the End date for this appointment number
  7. End Time: Input the End time for this appointment number
  8. Number of students per appointment: Input the number of students that will be assigned to this appointment number
  9. Click the [+] under Appointments if you want to add additional appointment numbers to this appointment block
  10. Click the [+] under Appointment Blocks if you want to add additional appointment blocks for the session

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