Create a Milestone for Degree Concentrations 07b

Purpose: Use this document as a reference for how to create a Milestone for degree concentrations in ctcLink

Audience: Enrollment Services/Advising Staff

Access to the page used in this QRG is limited and is assigned by the local ctcLink security administrator.

Milestones can be used to track students' concentration of study within a degree. Academic Advisement Reports can then be built to display requirements specific to each concentration Milestone.

Navigation:  Main Menu > Set Up SACR > Product Related > Student Records > Enrollment > Milestone Table

  1. Select the Add a New Value tab.
Add a New Value tab
  1. Name the Milestone.
    1. Academic Institution: Select your college code.
    2. Milestone: Naming convention for concentration Milestones is an institutional business decision. (10 char. max) Recommended options:
      • One Milestone with multiple concentrations - begin Milestone name with degree followed by CONC for concentration. Example: AADTA_CONC
      • One Milestone for one concentration - begin Milestone name with degree followed by specific concentration. Example: AS-T1_CHEM
    3. Select the Add button.
Milestone Tabel - Add a New Value tab
  1. Enter Milestone details.
    1. Effective Date: Use 01/01/1901.
    2. Status: Leave as the defaulted Active.
    3. Description: This value appears in Student Center if the Milestone is set up to display in self-service. Enter a desired description. (30 char. max)
    4. Formal Description: This value appears on students’ transcripts if the Milestone is set up to print on transcripts. If the Milestone does not print on transcripts, this value is not student facing. Enter a desired formal description. (50 char. max)
    5. Calculate Required Date: Select Do Not Calculate.
    6. Calculate Anticipated Date: Select Do Not Calculate.
    7. Transcript Level: Controls whether Milestone information is printed on students’ transcripts. This is an institutional business decision.
      • If Milestone will be printed on transcripts, select Print on Official.
      • If the Milestone should not be printed on transcripts, select Never Print.
    8. Print Milestone Detail:
      • If Milestone will be printed on transcripts, select Print If Satisfied.
      • If Milestone will not be printed on transcripts, select Never Print.
    9. Attempts Allowed: Leave blank.
    10. Grading Scheme: Leave blank.
    11. Grading Basis: Leave blank.
Milestone Table
  1. Complete Self-Service Availability section.
    1. Allow Student Self-Service: Checking this box allows students to review assigned Milestone information via Student Center.
    2. Allow Student Attachment: Checking this box allows students to attach files to assigned Milestones via Student Center.
    3. Allow Advisor Self-Service: Checking this box allows advisors to review assigned Milestone information via Advisor Center.
    4. Allow Advisor Attachment: Checking this box allows advisors to attach files to assigned Milestones via Advisor Center.
    5. Information For Students: Free-form text viewable by students if Allow Student Self-Service is checked.
Self-Service Availability section
  1. Complete Milestone Level section.
    1. Milestone Level: This value appears in Student Center if the Milestone is set up to display in self-service (15 char. max)
    2. Description: (30 char. max)
      • This value appears in Student Center if the Milestone is set up to display in self-service.
      • This value appears on students’ transcripts if the Milestone is set up to print on transcripts.
    3. Formal Description: This value is informational only and is not student facing. (50 char. max)
    4. Select the [+] button to add additional levels.

Milestone Levels indicate the specific concentration(s) of study within a degree.

Enter Milestone Level section
  1. When all information has been entered, select the Save button.
  2. To incorporate the Milestone into an Academic Advisement Report, refer to Define a Dynamic Condition (Milestone) for Academic Advisement QRG.

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