Calculate Concurrent Enrollment Tuition 27a

Purpose: Use this document as a reference for calculating and viewing concurrent tuition for a student in ctcLink.

Audience: Cashiers & Bursars

There are three required steps to calculate concurrent tuition for students enrolled at more than one institution.

  • Calculate Concurrent Tuition
  • Validate Adjustments
  • Validate Waivers

Calculate Concurrent Tuition

Navigation:  Main Menu → Student Financials → Tuition and Fees → CTC Custom → Tuition Charge Calculation

  1. Enter the Student ID, Academic Institution, and Term then click Search.
Find an Existing Value tab
  1. Select the Concurrent Enrollment tab.
  2. Select Yes or No to include Student and Activity Fees in calculation.
  3. Choose the Calculation Method (Lower Only or Upper Only)
  4. Enter the Enrolled Units from both colleges. To view the student’s enrolled units, click the View Enrollment Summary link.
  5. Enter the Running Start Units from both colleges if the student is a Running Start student. Otherwise you may leave these fields blank.
  6. Click the Calculate button.
Concurrent Enrollment tab
  1. If the message “'Upper/Lower Adjustment Amounts by Fee require manual distribution,” is displayed, enter the appropriate amounts manually, and then enter the Concurrent Enrollment Adjustment Amounts by Fee.
  2. Validate that the Concurrent Enrollment Adjustment Amounts by Fee are correct. If the adjustment values are incorrect, change the values before you click the Post button.
  3. Select the college to post the waivers with the drop down menu on the bottom left of the page.
  4. Click the Post button.
Post Tuition Adjustment Amounts Post button

Validate Adjustments

Navigation: Student Financials → Tuition and Fees → CTC Custom → Tuition Charge Calculation

  1. Enter the Student ID, Academic Institution, and Term then click Search.
  2. .Validate that no other adjustments can be made for this student in this term.
High Low tab

Validate Waivers

Navigation: Student Financials > Tuition and Fees > Tuition Calculation

  1. Enter the Student ID.
  2. Use the arrow to scroll to the correct Academic Career (if needed).
  3. Use the lower arrow to scroll to the correct Academic Institution and Term.
  4. Click the Calculate Tuition and Fees button.
  5. Scroll to the correct Academic Career, Academic Institution and Term to review fees.
  6. Click the Calculate button to calculate concurrent tuition, posted waivers, calculated tuition and validated posted waivers.
  7. Click the Display Student's Account link (top left).
  8. Click the Account Details link for the appropriate account and term.
  9. Validate that the two or three waivers exist with the correct amounts (amounts are under the green columns -Operating Fee Waiver Amount, Building Fee Waiver Amount, SA Fee Waiver Amount).
Account Details

Add a Waiver to a Student Account

Navigation: Student Financials → Tuition and Fees → Assign Student Waiver

  1. Select Add a New Value.
  2. Enter the Business Unit, ID, Term, and Waiver Code.
  3. Click Add.
Add a New Value tab
  1. Enter the Effective Date and select status of Active.
  2. Optional: In the Flat Amount field in the Override Waiver Code Values, you can change the amount to reflect a different dollar amount to be waived from the student’s account, based on your calculations.
  3. Click Save.

Manual Adjustment of a  Waiver

Navigation: Student Financials → Tuition and Fees → Assign Student Waiver

  1. Enter the Business Unit, ID, Term, and Waiver Code.
  2. Click Search.
  3. In the Flat Amount field in the Override Waiver Code Values, you can change the amount to reflect a different dollar amount to be waived from the student’s account, based on your calculations.
  4. Click Save.
Assign Student Waiver

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