Applying and Reversing Payments 27p, 27q

Purpose: Use this document as a reference for applying and reversing payments in ctcLink.

Audience: Student Financials Staff

Posting a Payment

Navigation:  Student Financials > Charges and Payments > Post Student Transaction

  1. Enter the Business Unit, ID, Account Type and Item Type.
  2. Click the Add button.
Add a New Value tab
  1. Enter the Payment Amount and the TermReference Number and Due Date are optional.
  2. Click the Post button.
Student Post page

To a reverse a transaction, the page you will use will depend upon the type of transaction you wish to reverse.  For payments, you will navigate to Reverse Payment.  For Charges, you will navigate to Reverse Charge.

Reversing a Payment

Navigation:  Student Financials > Charges and Payments > Reversals > Reverse Payment

  1. Enter a student ID and Term.
  2. Click the Search button.
Payment Reversal
  1. Click the Reverse button next to the item to reverse.
Payment Reversal page
  1. Change the Item Effective Date to current date. Enter the Description and Reason, then click the Ok button.

By selecting Current Date, the accounting dates will line up properly in the GL journals on the Finance pillar.

Reversal Detail

Reverse a Charge

Navigation:  Student Financials > Charges and Payments > Reversals > Reverse Charge

  1. Enter the Business Unit and the ID.
Charge Reversal
  1. You will see a list of account types for the id you selected.  Click the Account Details link next to the Account type.
Account Detail link
  1. Click the Item Details link to view more information about the item type.
  2. Click the Reverse button next to the Item type you wish to reverse.
Charge Detail
  1. Change the Item Effective Date to current date. Select a Reason and enter a Description of why you are reversing the charge.

By selecting Current Date, the accounting dates will line up properly in the GL journals on the Finance pillar.

Reversal Detail
  1. Click Ok to go back to the Charge Detail page where the Reverse button has disappeared from the list of item types. 
Charge Detail
  1. Click Return to go back to the Charge Reversal Page.

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