Updating Tuition Charges 27a

Purpose: Use this document as a reference for Updating Tuition Charges for Student Financials ctcLink.

Audience: Student Financials Staff

Copy Term Fees Forward

Navigation: Setup SACR > Product Related > Student Financials > Tuition and Fees > Copy Term Fees

The Term Fees can be copied forward to the next quarter before updating the tuition charge amount. This can make for less data entry.

  1. On the Find an Existing Value enter an existing Run Control ID or Click the Add a New Value tab and create a new Run Control ID.
  2. Click Search.
Find an Existing Value tab

To copy the Terms Fees forward.

  1. Enter SetID
  2. Enter first term in From Term field
  3. Enter next term in To Term field
  4. Click Run
  5. Click Save
Copy Term Fees

Update Individual Tuition Term Fees

Navigation: Set Up SACR > Product Related > Student Financials > Tuition and Fees > Term Fees

For each Tuition Term Fee, the charge amount needs to be updated.

  1. On the Find an Existing Value tab, enter SetID.
  2. Click Search.
  3. Click on the Term Fee Code you wish to update.
Find an Existing Value tab

Verify you are on the correct term by clicking the Term Fees tab.  If you do not see the correct term, there is a Copy Term Fee button that quickly copies the information to a new term.

Term Fees tab
  1. On the Term Sub Fees tab update the applicable fields to the new amount(s):

Note: Tuition related term fees will have 3 different rows of Sub Fees to represent the 3 different levels of tuition (credits 1-10, 11-18, 18+).

  • Amount/Unit: Enter the amount to charge per unit.
  • Flat Amount: Enter a flat amount to charge, regardless of the units taken.
  • Amount/Unit (surcharge): Enter a per unit surcharge for overload units. Used most often with the tuition term fees.
  1. Click the Save button.
Term Sub Fees tab

Copy Total Tuition Schedule

Navigation: Set Up SACR > Product Related > Student Financials > Tuition and Fees > CTC Custom > Total Tuition Schedule

The following steps are for colleges that have concurrent enrollment and/or upper and lower level tuition charges.

  1. On the Find an Existing Value tab, enter a Business Unit.
  2. Click Search.
  3. Click on the specific Term you wish to copy from.  

Note: If the current term is not listed, select the previous term.  There is a Copy to New Term button at the top right of the tuition schedule to simplify data entry.

Find an Existing Value tab
  1. Click on Copy to New Term
Copy to New Term button
  1. Enter the From Term of the term you are copying from.
  2. Enter the To Term of the term you wish to copy to.
  3. Click Run.
  4. Click on OK on the process scheduler request page.
  5. Click on Process Monitor to ensure the process runs successully.
Copy Term Fees

Update Total Tuition Schedule

Navigation: Set Up SACR > Product Related > Student Financials > Tuition and Fees > CTC Custom > Total Tuition Schedule

  1. On the Find an Existing Value tab, enter a Business Unit.
  2. Click Search.
  3. Click on the specific quarter to update.  
  4. In the Rate Schedule section,  click on Credits to sort the list in numeric order.
  5. Update each field with the new charges. The Tuition and Fees Column is automatically updated for the running total.
  6. Click Save
Tuition Schedule Upper and Lower Divisions
  1. Update each level/Division for each residency category.
  2. Click SAVE on the Tuition Schedule page after completing each Residency Category.  

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