Creating a Collection Agreement 27s

Purpose: Use this document as a reference for creating and reversing a collection agreement in ctcLink.

Audience: Student Financials Collections Staff

Creating a Collection Agreement

Navigation:  Student Financials > Collections > Collection Agreement

  1. Click Add a New Value.
  2. Enter the Business Unit and ID.
  3. Keep the Contract Number as NEXT.
  4. Click Add.
  1. On the Collection Agreement tab, enter the First Bill Date.
  2. Select a billing frequency in the Billing Cycle dropdown.
  3. Enter the number of installments in the Payments field.
  4. Select Credit Original Account from the Pay Plan Type from the dropdown.
  5. In the Account Type field, enter PPL (Payment Plan).
  6. Reference Number is optional.
  7. In the Due after Days field, enter the number of days after the billing date that the installment is due.
  8. The Adjustment Option field determines how to distribute any changes in the installment amount across the remaining installments:
    • Adjust Equally: Distributes increases equally among the unbilled installments.
    • Adjust Last: Adds increases to the last unbilled installment.
    • Adjust First: Adds increases to the first unbilled installment.
    • Do Not Adjust: Does not allow increases.
  9. In the Item Type field, enter or select the item type for the installment charges.
  10. In the Pay Item Type field, enter or select the item type that offsets the student’s existing charges.
  11. Select the charges to be included in the collection agreement by checking the checkbox before each charge indicated on the data sheet. Conversion items will not be eligible for Collection Agreements (but are shown in this example).
  12. Click the Calculate Button on the top right of the page.
  1. The Collection Agreement Assess tab is used to assess a fee for the agreement (optional).
  • Type of Assessment: Payment Plan Fee is typical. Other options are Percentage of Payment Plan or Monthly Interest Rate
  • Payment Plan Fee: Enter a dollar amount.

Or

  • Percentage of Payment Plan: Enter the percent to charge based on the dollar amount of the payment plan.

Or

  • Monthly Interest Rate: Enter the monthly interest rate.
  • Assessment Fee Split: Select an option from the drop down.
  • Assessment Item Type: Select Payment Plan Charge from the list of values.
  1. Review the data on the Payment Distribution tab to see how the amount will be assessed over the time period with the due dates.
  2. On the Collection Agreement tab, click the Post button.

Reversing a Collection Agreement

Navigation:  Student Financials > Collections > Collection Agreement

  1. After the collection agreement has been posted to the student’s account, the Rev checkbox becomes available to the right of each charge that was included in the agreement.
  2. Check the Rev checkbox and click the Calculate and then Post buttons to reverse the collection agreement and return the student’s account to its prior condition.

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