Post a Third Party Payment 27h

Purpose: Use this document as a reference for how to post a third party payment for an individual student in ctcLink.

Audience: Cashiers, Bursars.

Navigation: Student Financials > Charges and Payments > Post Corporation Transaction

  1. Enter the Business Unit and the External Org ID.
  2. The Account Type will be TPC.
  3. Select the Item Type.
  4. Click Add.
Add a New Value
  1. Enter or select the Contract Number in which the student has been assigned.
  2. Enter or select the Student ID in the Contract ID field.

If you have a payment for more than one student, you will need to process each student as an individual transaction. For example, you receive a payment for 5 students. You will post 5 corporate transactions.

Third Party Information
  1. Enter the Amount and the Term.
  2. The Reference Number is an optional field.
  3. Uncheck the Use Exc Acct box.
  4. Use the Third Party Information link to apply the payment to a specific student, if needed.  Enter the contract number and the student’s ID you wish to apply a payment to.
  5. Click the Post button.
Corp Post

Verify Payments on the Corporate Account

Use this page to verify the student's balance was paid.

  1. Enter the Business Unit.
  2. Enter the External Org ID.
  3. Click the Search button..
Find an Existing Value

The Corporate Account is similar to the student's Customer Account.  You can drill down into various terms and account types to find information pertaining to the Corporate Account.

  1. Click the Account Details for the term you would like to verify payment in.

The pop up window asking for Contract Number and Contract ID is optional information.  You can input the information, if available. If not, click OK and it will take you to the account details page.

Contract Number and ID fields

It will show you the form of payment and the student's balance, if any remains.  You can drill down once more by clicking the Item Details to see more information about the payment transaction.

Account Details Page

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