ctcLink Reference CenterStudent Financials Tuition Calculation 27Managing Admissions Application Fees Configuration 27a

Managing Admissions Application Fees Configuration 27a

Purpose: Use this document as a reference for how to manage admissions application fee configuration in ctcLink.

Audience: Student Financials

  1. To set up application fees, use the Application Fees components:
    1. Define application fees.
    2. Define application fee item types.
    3. Define application sub fees.
  2. You must define the rules that your institution uses to assess application fees. Each application fee code that you define represents one or more individual fee charges (sub fees).
  3. A one-to-one relationship exists between an application fee and an application center. You can define only one application fee for an application center. However, an application fee can have multiple sub fees. For example, you could charge different sub fees based on a student's admit type. Then, each admit type (for example, new students, transfer students, or readmitted students) would have its own application sub fee.
Applcation Fees tab
  1. The college must have a fee class to associate the fee with and must enter application fee item types. Student Financials will need to set up or have item types in advance of this configuration.
Application Fee Item Types

Note: The billing and due calendar must be set up with a pivot date of application date for a due date code to be available.

  1. The application sub fee tab is where you define how/when the fee should be charged. As you can see in screen shot colleges have 8 ways to trigger the application fee.
Application Sub Fees tab
  1. The application sub fee tab is where you define how/when the fee should be charged. As you can see in screen shot colleges have 8 ways to trigger the application fee.
Enter From and To Term page
  1. After the admissions fee code is configured, the college application center table must be configured to handle the admissions fee. This is also where it is configured if the fee is required for submission or if applicants can pay later.
Application Center Table
  1. Allowing fee waiver requires Waiver Basis Code configuration to be used. This is the code that they applicant enters in order to trigger the waiver.
Application Fee Waiver Basis page
  1. Test additions or changes in PQA, before implementing in production and consult with ERP support if you have questions.

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