Quick Enrolling a Student 21h

Purpose: Use this document as a reference for processing quick enrollments in ctcLink.

Audience: All staff

Processing Quick Enrollments

Navigation: Main Menu > Records and Enrollment > Enroll Students > Quick Enroll a Student

  1. Click the ID lookup icon and select the student.
  2. Click the Academic Career lookup icon and select the appropriate career.
  3. Click the Academic Institution lookup icon and select the appropriate school.
  4. Click the Term lookup icon and select the appropriate term.

Note: If known, all this information can be entered in each field.

  1. Click the Add button.
Add a New Value tab
  1. Click the Action drop-down menu and select the desired option.
    1. Enroll– Enrolls students in the appropriate class.
    2. Swap– Allows the user to drop one class and add another class. When Swap is used the Change To field will display. Enter the course being dropped in the Class Nbr field and enter the new course in the Change To field.
  2. Click the Class Nbr lookup icon to select the appropriate class.
  3. Click the Add a New Row (+) button to add additional rows to add additional classes.
  4. Click the Units and Grade tab.
Quick Enrollment page
  1. Click the Repeat Code lookup icon and adjust the code if necessary.
  2. Click the Other Class Info tab.
Quick Enrollment page
  1. Enter the position number in the Permission field for the class if needed.
  2. Click the General Overrides tab.
Quick Enrollment page
  1. If necessary, use select the appropriate checkboxes to override various settings based on the college business processes.
  2. Click the Class Override tab.
Quick Enrollment page
  1. If necessary, use select the appropriate checkboxes to override various settings based on the college business processes.
  2. Click the Submit button.
Quick Enrolllment page
  1. Verify the status for each class is Success.
Quick Enrollment page
  1.  If there are errors. Click the Errors link to view the message.
  2. Once errors are fixed, click the Submit button until each class has a Success status.
Quick Enrollment page
Enrollment Message Log page

Enrollment Overrides

This information explains the enrollment override options.

Override

Explanation

Appointment

Select to allow override of appointment date, time and unit maximums set on enrollment appointments.

Unit Load

Select to allow override of any unit limits, minimum or maximum.

Time Conflict

Select to allow student to enroll in courses scheduled for the same dates/times.

Action Date

Select to make the Action Date field available so you can enter a different processing date.

Designation

Select to allow adding a requirement designation for a class that does not have one. Also, select to allow omitting a requirement designation that is required.

Career

Select to allow a student to enroll in a class outside of their program's academic career (e.g. Continuing Education student enrolling in an academic course without a academic program stack)

Service Indicator

Select to allow override of any holds (unusual action codes) that the student has so that enrollment is allowed.

Requisites

Select to allow override of requisite checking, allows student to enroll in a course when they do not meet the requirement.

Closed Class

Select to allow enrollment in classes that are closed due to capacity size (e.g. full class section). Also select to allow placing a student on the waiting list if waiting list capacity is full.

Class Links

Select to allow an add or drop without all the required related component sections in a class association group. Select also to allow enrollment into a non-enrollment type section and to allow multiple enrollments in a course.

Class Units

Select to adjust the units for a variable unit course.

Grading Basis

Select to allow override of the grading basis established for the class. (e.g. Changing a student from Graded to P/NP).

Permission Nbr. 

Select to input a student's permission number to enroll in a class.

Dynamic Dates

The system populates this field by default with a value of 'N'. A DMS script sets the value to 'Y' for those access IDs that allow access to all existing overrides. Review your security setup and set this value accordingly. Not typically used.

Wait List Okay

Select to allow the addition of a student to the waiting list of a class section when the class section, combined section, or reserve capacity is full.