Creating Faculty Workload Favorites

Purpose: Use this document as a reference for how to create and manage your favorite FWL pages in ctcLink. Arranging the pages in the order of work will help to not miss a step in processing faculty pay.  Link recommendations are included in this Quick Reference Guide.

Audience: Class Scheduling Staff,  HR\Payroll Staff.

Creating Favorites

By establishing 'Favorites,' users of PeopleSoft can avoid memorizing lengthy navigations. By arranging the pages necessary to perform a task in the proper order and naming the page links in a way that makes sense to the user saves time and doesn't get lost in the many nested menus. Favorites are stored in the system and regardless of which browser or PC is used will be accessible to the user regardless of where they log into the system from. Using 'Favorites' largely elliminates the 'how did I get to that page last time' feeling of using a brand new system.

Main Menu Navigation

Navigation will vary depending on the page being added as a 'Favorite.' In this  example, navigate to the same file path displayed above: Curriculum Management > CTC Custom > Faculty  Workload > Faculty Workload Transaction > Maintain Faculty  Workload

  1. In the upper, right hand corner locate and click the Add to Favorites link.
Add to Favorites tab
  1. When the Add to Favorites pop-up window appears the page name will be automatically displayed in the Description field.  Edit this description.

Recommendation - 'FWL 5: Maintain FWL'  for Class Scheduling Staff.  (HR\Payroll Staff use FWL 1:)

Using a topical reference (FWL) with a number order (5:) will help to differentiate groupings and when the system sorts the entries, they are sorted in alpha/numeric order.

  1. Click the OK button.
Add to Favorites Description
  1. Click OK when the message window will appears.
Saving verified message
  1. Click the Favorites menu to verify the page is saved. It will be listed in alphabetical order under the My Favorites section.
My Favorites list

List of Recommended “Favorite” Pages with [Description]

Class Scheduling Staff and HR\Payroll Staff have different needs when it comes to processing Faculty Workload.  Below is two sets of recommended page links to setup as 'Favorites' based on the order each staff processes FWL.

Class Scheduling Staff:

  • Instructor/Advisor Table - [FWL 1: Inst/Adv Tbl]
    • Main Menu > Curriculum Management > Instructor/Advisor Table
  • Schedule of Class - [FWL 2: Sched of Class]
    • Main Menu > Curriculum Management > Schedule of Classes > Maintain Schedule of Classes
  • Instructor Term Workload - [FWL 3: Term Workload]
    • Main Menu > Curriculum Management > Instructor Term Workload
  • FWL Calculation Process - [FWL 4: Batch Calc Proc]
    • Main Menu > Curriculum Management > CTC Custom > Faculty Workload > Faculty Workload Processing > FWL Calculation Process
  • Maintain Faculty Workload - [FWL 5: Maintain FWL]
    • Main Menu > Curriculum Management > CTC Custom > Faculty  Workload > Faculty Workload Transaction > Maintain Faculty  Workload
  • FWL Contract Generation - [FWL 6: Contract Gen]
    • Main Menu > Curriculum Management > CTC Custom > Faculty Workload > Faculty Workload Processing > FWL Contract Generation
  • Course Catalog - [FWL 7: Term Workload]
    • Main Menu > Curriculum Management > Course Catalog > Course Catalog
  • Process Monitor - [TOOLS: Process Monitor]
    • Main Menu > PeopleTools > Process Scheduler > Process Monitor

HR\Payroll Staff:

  • Maintain Faculty Workload - [FWL 1: Maintain FWL]
    • Main Menu > Curriculum Management > CTC Custom > Faculty  Workload > Faculty Workload Transaction > Maintain Faculty  Workload
  • FWL OTP Mass Assignment - [FWL 2: Ok To Pay Mass Assignmt]
    • Main Menu > Curriculum Management > CTC Custom > Faculty  Workload > Faculty Workload Processing > FWL OTP Mass Assignment
  • FWL Pay Line Extract - [FWL 3: Pay Line Extract]
    • Main Menu > Curriculum Management > CTC Custom > Faculty  Workload > Faculty Workload Processing > FWL Pay Line Extract
  • Process Monitor - [TOOLS: Process Monitor]
    • Main Menu > PeopleTools > Process Scheduler > Process Monitor
  • Query Viewer - [TOOLS: Query]
    • Main Menu > Reporting Tools > Query > Query Viewer

Sequencing Favorites

Favorites can be arranged in a specific order by the user. Use the Sequence Number field to group and arrange favorites into sections. Each section is then automatically sorted in alpha/numeric order.  By choosing a naming convention that start with the same label and include a number all page links will be ordered in the process flow order that best suits the user.

  1. Click the Favorites menu in the upper, left hand corner.
Favorites tab
  1. Select Edit Favorites.
  2. In the Edit Favorites page, update the Sequence Number from '0' to '1' for all 'Favorites' starting with "FWL."
Edit Favorites
Edit Favorites Sequence Number
  1. Click Save.  The links will automatically re-order themselves on save.
Edit Favorites
  1. Click the Home link in the upper, right hand portion of the window.
Home tab
  1. Click the Favorites menu to view the sequence order changes made.
My Favorites list

Deleting Favorites

  1. Click the Favorites menu.
  2. Click the Edit Favorites link.
Edit Favorites
  1. Click the Delete Row (-) button next the Favorite to be deleted.
Edit Favorites
  1. Click the OK button.         
Delet Confirmation
  1. The page link is deleted.
Edit Favorites