ctcLink Reference CenterHR Core HR Core - 05 Transferring an Employee to a New Position - 05i

Transferring an Employee to a New Position - 05i

Purpose: Use this document as a reference for transferring an employee to a new position in ctcLink.

Audience: Human Resources Specialists

The Transfer Process

The transfer process consists of four steps performed within the Job Data Component:

  1. Assign the Effective date.
  2. Specify a Reason for the transfer.
  3. Change the employee’s position number.
  4. Calculate the employee’s compensation.

Step 1: Specify the reason for the transfer

Navigation: Main Menu > Workforce Administration > Job Information > Job Data

  1. Enter the EMPLID in the Search Criteria section and click the Search button.
  2. Select the appropriate Empl Record from the Search Results section.
Search Criteria
  1. If the fields in the Work Location tab need updating, click the Add a Row button to modify this information.

Be sure to add a new row instead of overwriting the current information so a history is maintained

Work Location tab
  1. Enter the effective date of the change in the Effective Date field.
  2. Select Transfer from the Action drop-down menu.
  3. Select Transfer from the Reason drop-down menu.
Effective Date

Step 2: Change the Employee’s Position Number

  1. Click the Position Number lookup icon to search for the new position number or enter the new position number.
Position Number

Step 3: Change the Employee’s Compensation

  1. Click the Compensation tab.
  2. Click the Default Pay Components button


Enter a Comp Rate in the Comp Rate field and Click the Calculate Compensation button to recalculate the compensation of the transferred employee.

  1. Click the Save button
Pay Rates