Adding A New Employment Instance - 05d

Purpose: Use this document as a reference for adding additional assignments in ctcLink.

Audience: Human Resources Staff

PeopleSoft Human Resources enables the user to keep complete job information about workers who hold more than one job at a time in an organization.

Navigation: Main Menu > Workforce Administration > Job Information > Add Employment Instance

  1. Enter the EMPLID in the Empl ID field.
  2. Click the Add Relationship button.

The Empl Record field will defualt the next value in numerical sequence

Add Employment Instance
  1. Change the Effective Date
  2. Select the Reason drop-down menu.

Note: The Action field is prefilled with Hire.

Work Location tab
  1. Click the Position Number lookup icon and select the desired position.
  2. Click the Override Position Data button.
  3. Enter the desired date in the Expected Job End Date field, if applicable.
Position Number
  1. Click the Job Information tab.
  2. Change the Regular/Temporary field, if applicable.
  3. Change the Full/Part field, if applicable.
  4. Select the appropriate Empl Class.
  5. Change the Regular Shift field, if applicable.
  6. Enter the Supervisor ID
  7. Enter the desired information in the Standard Hours field, if different than the default value.
  8. Click the Work Period lookup icon, to select the desired work period for the position; if different than the default value.

Note: The FTE field changes based on hours entered in the Standard Hours field.

Job Information
  1. Click the Job Labor tab.
  2. Enter the Union Code on the Job Labor page, if applicable.
Job Labor tab
  1. Click the Payroll tab.
  2. Select Absence Management in the Absence System field; if applicable.
  3. Click the Pay Group lookup icon field to select the desired pay group. (See also QRG HCM Pay Groups.)

Note: The Holiday Schedule will default to the State Board Holiday schedule unless your college has a schedule outside of the standard Washington State holiday calendar. If so, you'll need to select the appropriate alternate schedule.


Note: To view how many jobs an employee holds, navigate to: Main Menu > Workforce Administration > Job Information > Review Job Information > Multiple Jobs Summary

  1. Click the Salary Plan tab
  2. Enter the appropriate Step
Salary Plan tab
  1. Click the Compensation tab
  2. Click on the Default Pay Components button to execute rate code defaults.
  3. Select the appropriate Frequency
Compensation tab
  1. Click the CTC Job Data tab.
  2. Enter all necessary data (see QRG for Adding a New Employee with a Job Instance steps)
CTC Job Data tab
  1. Click the CTC Earnings Distribution tab
  2. Enter the appropriate Earnings Code
  3. Click the Edit Chartfields link, to select a Combination Code
  4. Enter the Percent of Distribution assigned to the selected Combination Code
  5. Click Save
CTC Earnings Distribution tab

Warning: If you are assigning multiple Earnings Codes and/or Combination Codes the system will require you to indicate which is the primary record

  1. Click the Employment Data link at the bottom of the page
  2. Verify the defualted values
  3. Click the Time Reporter Data link
Organizational Information
  1. Enter the Effective Date
  2. Select the Time Reporter Type (Elapsed or Punch)
  3. Enter the Elapsed OR Punch Time Template (should coincide with the Time Reporter Type you selected)
  4. Select the appropriate Workgroup from the menu options
  5. Select the appropriate Taskgroup from the menu options
  6. Click Ok
Time Reporter Data
  1. Click the Benefits Program Participation link.
  2. Click the Benefit Program lookup icon.
  3. Select the desired benefit program.
  4. Click the Save button.
Benefit Status

You have successfully Added a New Employment Instance


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