Creating A Person Profile

PURPOSE: Use this document as a reference for creating and maintaining individual Person Profile information (i.e. Degrees, Certifications, Languages, etc.) in ctcLink.

AUDIENCE: Human Resource Administrators and HR Specialists

IMPORTANT: In order to enter Person Profile Information the individual must have an existing Biographical Record in Workforce Administration. (Refer to QRG for
Modifying a Person to verify.

There are multiple areas to update in Profile Management, for this example we will focus on Education.

CREATE A NEW  PERSON PROFILE:

Person Profiles are created in the Workforce Development module.

  1. Navigate to the Person Profiles Page. Main Menu > Workforce Development > Profile Management > Profile > Person Profiles
  1. Click the Add New Value tab, (the Profile ID will default to NEW).
  2. Click the Add button.
Add a New Value tab
Add a New Value tab
  1. Enter or Select the Empl ID from the lookup option.
  2. Select a Profile Type from the lookup option.
  3. The Profile Status will default to Active, change if needed.
  4. The Description will default to the individual's name, leave as is.
Person Profile section

NOTE: Leave the Profile Actions field as is.

ENTERING EDUCATION INFORMATION (SCHOOL, DEGREE, AREA OF STUDY)

  1. Select the tab for the Content Type entry (i.e. Competencies, Education, Qualifications, etc.) For this example we will select Education.
Education tab
  1. In the School Education Section, click Add New School Education
School Education section
  1. The Effective Date defualts today's date, change if needed.
  2. Select the Education Level from the lookup option.
  3. The Status defaults to Active, leave as is.
  4. Select a Country from the lookup option. (optional)
  5. Select a State from the lookup option. (optional)
  6. Select a School Type from the lookup option. (optional)
  7. Select a School Code from the lookup option. (optional)
  8. Enter the name of the school in the School Description field.
  9. Enter the Average Grade. (optional)
  10. Click the Completed box, if the person completed this Education Level (for this example, if the person did not graduate from HS leave the box unchecked).
  11. Click OK.

NOTE: To add multiple Education Levels, Click the Apply and Add Another button.

Add a New School Education section
  1. In the Degrees section, click the Add New Degrees hyperlink.
Degrees section
  1. The Date Aquired will defualt today's date, change if needed.
  2. Select the applicable Degree.
  3. Select the applicable Major.
  4. The Status will default to Active, leave as is.
  5. Select a Country from the lookup option. (optional)
  6. Select a State from the lookup option. (optional)
  7. Select a School Type from the lookup option. (optional)
  8. Select a School Code from the lookup option. (optional)
  9. Enter the name of the school in the School Description field.
  10. Enter the name of the school in the Major Description field.
  11. Select a Minor Code, if applicable. (optional)
  12. Enter the Minor Description. (optional)
  13. Enter the Average Grade. (optional)
  14. Enter the GPA. (optional)
  15. The Graduated box will be checked, leave as is (for this example, if the person did not graduate or obtain a post HS Degree, uncheck the box).
  16. Enter the Year Aquired.
  17. Check the Terminal Degree for Discipline indicator box, if applicable.
  18. Enter any notes or comments in the Educator box (this is a free text box).
  19. Click OK.

NOTE: To add multiple Degrees, Click the Apply and Add Another button.

Add New Degrees section
  1. In the Areas of Study section, click the Add New Areas of Study link
Areas of Study section
  1. The Date Aquired will defualt today's date, change if needed.
  2. Enter the Area of Study.
  3. The Status will default to Active, leave as is.
  4. Enter the Grade. (optional)
  5. Click OK.

NOTE: To add multiple Areas of Study, click the Apply and Add Another button.

Add New Areas of Study section
  1. Click Save

Notice all sections are now filled with the information assigned.

Congratulations you have successfully created Education Information into a Person Profile!!!