Modifying a Person

Purpose: Use this document as a reference for modifying personal information in ctcLink.

Audience: HR Administrator, HR Specialists

Navigation:  Main Menu > Workforce Administration > Personal Information > Modify a Person

  1. Enter the Empl ID.
  2. Click the Search button.
Find an Existing Value tab

NOTE: There are multiple areas (Name, Education Level, Marital Status, Phone #, etc) that can be updated; for this example you will update the Address.

On the Biographical Details tab,

  1. Click the plus sign (+) to Add A New Effective Dated Row
  2. The Effective Date defaults to Today's Date, change if needed
Biographical Details tab
  1. Click the Contact Information tab
  2. In the Current Addresses section, click the plus sign (+) to add a new address
Contact Information tab
  1. Select the appropriate Address Type from the drop down menu
  2. Click the Add Address Detail link
Add Address Detail hyperlink
  1. The Effective Date will Default to Today's Date, change if needed (this date should match the date entered on the Biographical Details tab)
  2. The Country defaults to USA, leave as is
  3. The Status defualts to A (Active); change if needed
  4. Click the Add Address link
Address History section
  1. Enter the Street Address in the Address 1 field (Address 2 & 3 can be used for P.O. Box and/or Apt/Ste numbers)
  2. Enter the City
  3. Enter or Select the State
  4. Enter the Zip Code in the Postal Code field (typically this will autopopulate once the state is entered)
  5. Enter the County (optional)
  6. Click OK

 WARNING: The Override Address Verification option is not required

An Address Warning may occur with alterrnate suggestions, this will not prevent the record from saving.

Edit Address section
  1. The system will redirect you to the Address History page (will all entries populated), Click OK
Address History section
  1. The new address is now listed in the Current Addresses section, click Save
Current Addresses section

Congratulations you have successfully modified a person!!!