Adding/Updating Names

Purpose: Use this document as a reference for adding additional names in ctcLink.

Audience: HR Administrators

A person record must exist, for the individual receiving the name modification, in order to proceed with this process. Please refer to the Adding a New Employee and a Job Instance document.

Navigation:  Main Menu > Workforce Administration > Personal Information > Biographical > Additional Names

  1. Enter the Empl ID.
  2. Click the Search button.
Find an Existing Vallue tab

The Additional Names page will appear. The first record displayed will be the Primary Name.

  1. Click the plus sign (+) to add a new row.
  2. Select the appropriate Type of Name from the drop-down menu.
  3. Click the Add Name Data link.
Additional Names, data section

NOTE:  When viewing the Type of Name options, the Primary name type is not available. Updates to the Primary Name of an individual should be done in the personal data in the Modify a Person component.

Click the View Name History link to view any historical name data for this person.

The Name History page will display.

  1. Enter the appropriate Effective Date.
  2. The Status will default to Active, change if needed.
  3. Select the appropriate Name Format from the drop-down menu.
  4. Click the Edit Name link to enter the new name.
Name History section
  1. Enter/Select the Name Prefix, if applicaple.
  2. Enter the First Name, required (even if there is no change to the first name).
  3. Enter the Middle Name, if applicaple.
  4. Enter the Last Name, required (even if there is no change to the last name).
  5. Enter/Select the Name Suffix, if applicable.
  6. Click the Refresh Name Button in order to populate the Display Name, Formal Name, and Name fileds.
  7. Click Ok.
Name, Refresh Name button

The Name History page will display.

  1. Click Ok, to exit.
Name History section

The Additional Names page will display.

  1. Verify that all the data is accurate.
  2. Click Save.
Additinal Names page

Congratulations you have successfully Added an Additional Name!!!