Entering Emergency Contact Information

PURPOSE: Use this document as a reference for entering names, addresses, and primary phone information for people to contact in the event of a worker emergency, in ctcLink.

AUDIENCE: HR Administrators/Specialists responsible for maintaining personal information.

IMPORTANT: A person record must exist for the worker whom you are creating the emergency contact. Refer to QRG titled, Adding a Person, http://ctclinkreferencecenter.ctclink.us/m/59978/l/877601-adding-a-person.

Navigation:  Main Menu > Workforce Administration > Personal Information > Personal Relationships > Emergency Contact

  1. Enter the employee’s emplid In the Empl ID field.
  2. Click the Search button.
Find an Existing Value tab

The Contact Address/Phone tab will display.

  1. Enter the name of the individual in the Contact Name field.
  2. Select one or all of the applicaple options; Primary Contact, Same Address as Employee, and/or Same Phone as Employee.
  3. Select the appropriate Relationship to Employee option from the drop-down menu.
  4. Click the Edit Address button, to enter Address information.
  5. Enter all applicaple address information.
  6. Click Ok.
  7. Enter the phone number in the Phone field.
  8. Click Save.
Contact Address/Phone tab

NOTE: The system updates a worker's emergency contact information automatically if you specify that the contact information is the same as the worker's contact information.

When the emergency contact information is different from the worker's contact information, you must maintain the emergency contact information manually on the Contact Address/Phone page.

  1. Click the Other Phone Numbers tab to enter additonal phone numbers.
  2. Select the appropriate Phone Type from the drop-down menu
  3. Enter the phone number in the Phone field.
  4. Enter an Extension, if applicaple.
Other Phone Numbers tab

 NOTE: To add multiple Emergency Contacts, on the Contact Address/Phone tab click the plus sign (+) to add a new row and repeat steps 3-14.

  1. Click Save.

Congratulations! You have successfully entered emergency contact information for an employee!!!