Recording Badge Numbers - 05

Purpose: Use this document as a reference for recording badge numbers issued to employees

Audience: HR Administrators, and HR Specialists

Navigation:  Workforce Administration > Personal Information > Badge

Recording Badge Numbers

  1. Enter a valid Empl ID in the Empl ID field.
  2. Select the Search button.
  3. Use the Badge page to record badge numbers issued to employees.
  4. Select the Badge Type.
  5. Use the Effective Date to indicate the date on which the initial badge information is active.  It defaults to the current system date , but can be modified if needed.  If changes need to be made to this information, such as inactivating a badge number, a user can insert a new row with a new effective date to document the changes.  
  6. Use the Status list to select a status for the badge.  A user can set the status to Active or Inactive.
  7. Use the Badge Number field to specify a badge number that corresponds to the badge type you selected.  The system verifies that the number a user enters is not currently assigned to another employee.  It also ensures that the number has not been assigned for future use by another employee.  
  8. Enter the desired number into the Badge Number field.
  9. Select Save.
  10. End of Procedure.