Preparing a Job Offer - 17e, 17f, 17b

Purpose: Use this document as a reference for recording a Job Offer for the desired candidate, in ctcLink.

Audience: HR Recruiter

Before beginning this process , the designated Hiring Committee should have already conducted interviews and agreed upon a candidate for hire.

This process can be used to route to the candidate for acceptance and/or a Hiring Manager for approval.

Preparing a Offer and Updating the Applicant Status/Disposition

Navigation:  Main Menu > Recruiting > Search Job Openings

  1. Enter a specific Job Opening ID.
  2. Click the Search button.
Search Criteria
  1. Click on the Job Opening (Title) hyperlink.
Search Results

The Manage Job Opening page will appear,

  1. Locate the candidate who will be receiving the offer.
  2. Click the Other Actions link.
  3. Select Recruiting Actions
Recruiting Actions link
  1. Select  Prepare Job Offer option.
Prepare Job Offer

The Prepare Job Offer page will appear. First validate and complete the Offer Details section.

  1. The Position Number will default  the value entered when the Primary Job Opening was created. If there was no position number assigned the field will be blank. Add/Change, if applicaple.
  2. The Hiring Manager will default the name/Empl ID entered when the Job Opening was created. If there was no Hiring Manager assigned to this opening, the field will be blank. Add/Change if applicaple.
  3. The Recruiter will default the name/Empl ID entered when the Job Opening was created. If there was no Recruiter assigned to this opening, the field will be blank. Add/Change if applicaple.
  4. the Status, defaults to Extend. Change if applicaple (for this example the Extend status was used).
  5. Select the status Reason (for this example the Pending Acceptance reason was selected).
  6. The Offer Date will default to today's date, change if needed.
  7. Enter the Start Date.
  8. The Offer Expiration Date will default to 15 days after the Offer Date, change if needed).
Prepare Job Offer page

Use the Job Offer Components section to enter the salary details related to offer.

  1. Select the Component from the drop down menu.
  2. Enter the Offer Amount.
  3. Select the Frequency from the drop down menu.

You can add multiple Components to an Offer by clicking Add Offer Component.

Clicking the Recommended Salary Range will assist you in entering the appropriate salary. This information comes from the Job Code associated with the opening.

Job Offer Components

Use the Offer Letter and Offer Attachment sections to generate letters and/or upload contracts  related to the offer.

  1. Select the Letter type from the drop down menu.
  2. Click one of the three options; Generate Letter, Upload Letter, Email Applicant.
  3. Select the Frequency from the drop down menu.

You can include Offer Attachments once the Offer has been Saved and/or Submitted, by clicking the Add Applicant Attachment and/or Add Organizational Attachment.

Offer Letter

Use the Comments box to add comments for hiring manager approving the job offer.

  1. Click in directly into the box, to type your comment.

You can add multiple Comments by clicking the Add Another Comment button.

Comments Section
  1. Click the Submit link (if offer not complete, click the Save as Draft link).
Submit button

A message box will appear, confirming that your offer has been submitted to the applicant.

Message page

The Applicant's Disposition has now changed from Interview to Offer.

Disposition section

You have successfully Prepared a Job Offer