Creating an Applicant - 17b

Purpose: Use this document as a reference for how to create External and Interenal applicants and link them to a job opening in ctcLink.

Audience: Internal Applicants, HR Staff

Navigation:  Main Menu>Recruiting>Create Applicant

  1. Select the appropriate Applicant Type from the drop down menu.
  2. Select the appropriate Preferred Contact from the drop down menu.

Note: If you are creating an Internal Applicant you will need to enter the Empl ID. This will auto-populate the additional fields necessaraay to Biographical lnformation (Name, Address, Email, and Phone Numbers).

Create Applicant

In the Name section:

  1. Select English in the Name Format field.
  2. Select the Prefix, if applicable.
  3. Type the person's first name in the First Name field.
  4. Type the person's middle name (full or initial) in the Middle Name field.
  5. Type the person's last name in the Last Name field.
  6. Select the Suffix, if applicable.
Name Section

In the Address section:

  1. The Country field will default to United States, change if applicable.
  2. Type the street address in the Address 1 line.
  3. Enter the City Name in the City field.
  4. Select the State from the drop down menu.
  5. Enter the County Name in the County field.
Address Section

In the Applicant Status section:

  1. The Status Code will defualt to Active, change if needed.
  2. Select the Status Reason from the drop down menu.
  3. The Status Date will default today's date, change if needed.
Applicant Status

In the Email Addresses section:

  1. Select the Email Type, from the drop down menu.
  2. Enter the email address in the Email Address field.
  3. Click the Primary box.

Note: The Primary indicator box must always be checked.

Email Addresses

In the Phone Numbers section:

  1. Select the Phone Type, from the drop down menu.
  2. Enter the 10 digit phone number in the Telephone field.
  3. Click the Primary box.

Note: The Extension and Country Code fields are optional.

Phone Numbers
  1. Click Save

Note: After you SAVE, the applicant will be assigned an Applicant ID and a new tab titled "Applications" will appear.

Applications tab
  1. Click the Applications tab.
  2. Click the Edit icon OR  Add Application button.
Applications
  1. Click the lookup icon in the Job Opening ID field, to select the appropriate job to link the applicant to.
  2. Select a Job Family.
Job Openings
  1. Enter the Personal Information.
  2. Enter the Preferences, optional.

Note: If the applicant is an existing employee the Personal Information section will auto-populate with the existing data in Biographical Information.

Preferences are optional and can be left for the applicant to complete on their own.

Personal Information
  1. Enter the Resume Title (this is a free text field).
Resume Title
  1. Click the Attach Resume button to upload an electronic copy of the resume OR expand the No Resume Text field to enter free text.
Resume Attachment
  1. Click the Add Attachments button to upload Cover Letters, References, etc.
  2. Click the Add Work Experience to add the applicant's work history
  3. Select the appropriate Highest Education Level.

Note: If the applicant is an existing employee the Highest Education Level section will auto-populate with the existing data in Biographical Information.

Attachments
  1. Enter any additional qualifications, if applicable (Trainings, Degrees, etc).

Note: The Training, Areas of Study, Competencies, Degrees, and School Education fields, etc. are all optional fields during this process.

Add Information
  1. Click Save.
  2. Click Return.

Note: References can be added this time or at a later date.

The Eligibility and Identity Information will be entered during the Manage Hires process.

References tab

You have successfully Created An Applicant.