ctcLink Reference CenterCurriculum Management Class Scheduling 21Class Permissions - Individual Class - 21b (VC15)

Class Permissions - Individual Class - 21b (VC15)

Purpose: Use this document as a reference for defining general class permissions in ctcLink.

Audience: All Staff

This guide provides the process of defining general class permissions codes for students to use in Self-Service enrollment to override enrollment restrictions.

Navigation: Main Menu > Records and Enrollment > Term Processing > Class Permissions > Class Permissions

Defining General Class Permissions

  1. Enter the appropriate Search Criteria. If any information is unknown, use the lookup icon to search for options.
    1. Academic Institution
    2. Term
    3. Subject Area
    4. Catalog Nbr
  2. Click the Search button.

Creating Permission to Add Numbers:

  1. On the Permission to Add tab, ensure the Student Specific Permissions box is not checked.
  2. Enter the expiration date for the class permission definition in the Defaults section.
  3. In the Permission Valid For section, select or unselect the options to be assigned to the permission number(s) to allow a student to:
    1. Closed Class: enroll in a class that is full.
    2. Requisites Not Met: enroll in a class with unmet prerequisites.
    3. Consent Required: enroll in a class requiring instructor or department approval.
    4. Career Restriction: enroll in a class that is outside of the student’s selected career.
    5. Permission Time Period: enroll in a class during the enroll with permission time period.
  4. Assign More Permissions: Enter the number of permissions to create.
  5. Click the Generate button to create the new permissions numbers.
  6. When the number is assigned to a student, select the Issued check box, this will input the Issued by user name and date.
    1. Once the Permission number is used, this page will display the ID and Name of the student who used the permission number and the date it was used.
  7. Click the Save button.
Permissions

Modifying Individual Students Permissions by Permission Number

Permission tab
  1. Changes can be made to individual permission numbers by clicking on the Permissions tab in the Class Permission Data section
    1. Select the checkboxes that will apply to the number being assigned to the student.

Creating Permission to Drop Numbers:

  1. On the Permission to Drop tab
  2. Enter the expiration date for the class permission definition in the Defaults section.
  3. In the Permission Valid For section, select or unselect the options to be assigned to the permission number(s) to allow a student to:
    1. Requisites Not Met: even if it is being used as a co-requisite for another class.
    2. Consent Required: enroll in a class requiring instructor or department approval.
    3. Permission Time Period: enroll in a class during the drop with permission time period.
  4. Click the From Student Enrollment button.
  5. Click Generate to create drop permissions for students enrolled in the class. An error message generates if no eligible rows exist.
  6. Click the From Permission to Add button.
  7. Click Generate to create drop permissions for students who have been granted add permissions on the Permission to Add page. An error message generates if no eligible rows exist. Eligible rows only exist if add permissions were created on a student-specific basis. Rows are generated whether or not the student has enrolled in the class.
  8. Based on the selection in the previous steps, a list of students displays. On the Permissions tab select the overrides for the specified students.

Note: The drop permission has no impact on the consequence of the drop, for example, drop without penalty. This is still determined by the academic calendar dates.

  1. Click the Save button.
Permissionn to Drop tab

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